Management Analyst I

5 days ago

East Millinocket, Maine, United States Baltimore County Full time

Job Summary

The Baltimore County is seeking a highly skilled Management Analyst I to join its team. As a key member of the General Administration Unit, this role will be responsible for performing professional fiscal, administrative, and analytical duties.

Key Responsibilities

  • Accounts Payable: Provide daily guidance to Account Clerk II's related to processing supplier payments against Requisitions, which become purchase orders for Fund 100, Fund 510 or grants submitted by Management Analysts based upon Fund assignments.
  • Assets Administration: Coordinate reporting of yearly inventory to the Office of Budget and Finance (OBF) for fixed assets $5,000 and over. Approve surplus inventory forms sent to Property Management.
  • Budgets: Participate in the formulation, execution, and control of budgets through researching and gathering budgetary data upon request.
  • Expenditure Tracking & Reporting: Generate and maintain a variety of reports associated with commodity purchases, commodity usage and Agency cost centers which become inputs for budget projections, audit preparation, supplier contract development, etc.
  • Fleet Administrator: Manage the department's vehicle fleet by collaborating with Vehicle Operations Management (VOM) and local level offices to schedule maintenance, repairs, and vehicle documentation. Collaborate with VOM on procurement and processes purchases for vehicles as needed. Extract data from monthly VOM reports for agency reporting to be used for the analysis of fleet usage. Supervise Nextraq fleet reporting process.
  • P-Card Administrator: Manage the Agency's procurement cards (Standard and Travel Expense cards) to include issuing new cards, scheduling new P-Card holder training, and monitoring P-Card holders' monthly reconciliations for adherence to policy and card terminations. Hold Agency's highest transaction / monthly purchase limit to use in case of emergencies. Liaison to Purchasing Department staff and auditors.
  • Procurement Office Hour: Host a monthly overview with Q&A session via WebEx for Agency staff which explains the Department / County procurement process.
  • Procurement: Facilitate Agency procurement of goods and services including coordination with staff to obtain essential purchasing details and required quotes, entering requisitions into the County Workday financial system, monitoring the progress of requisitions, troubleshooting procurement issues, etc. Communicate with the Purchasing Department (Buyers), Equipment Operations Maintenance (EOM), VOM and OBF on behalf of the Agency.
  • Special Projects: As required / requested.
  • Supervision: Provide daily guidance to the Account Clerk II role including (a) accounts payable, (b) assets validation, (c) copy machines, digital duplicators and office supplies, (d) Nextraq GPS vehicle fleet reporting, (e) Workday reviewer / approver for Staff Mileage & Parking Expenditure Reimbursements (f) Workday reviewer / approver for P-Card transaction validations, and (g) other duties as requested.
  • Supplier Contracts: Collaborate with the Office of Budget and Finance (OBF) and Department of Purchasing to prepare bids for commodities and services needed by the Agency (i.e. Portable Toilets, Food Services, Field & Turf Paint, etc.). Draft the Agency requirements and works with the Purchasing Department on edits to the official bid documents. Represent the Agency at pre-bid conferences. Participate in the vendor evaluation and selection process. Creates Council Action Request Form (CARF), guides it through the appropriate channels into completion. Once awarded, establishes a relationship with the supplier to manage invoicing, coordinate commodity adjustments if required, deliveries, etc.

Requirements

  • Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field.
  • Experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.

Knowledge, Skills and Abilities

  • Knowledge of the principles and practices of public and business administration
  • Knowledge of current office practices, procedures, and systems
  • Knowledge of English grammar and usage
  • Knowledge of the principles and practices of budgeting and statistical data analysis
  • Skill in the use of personal computers and office software packages
  • Ability to communicate effectively in written and oral forms
  • Ability to establish and maintain effective working relationships with others
  • Ability to understand and apply Baltimore County and departmental rules, regulations, policies and procedures
  • Ability to research, analyze, and report on a variety of management issues
  • Ability to formulate, execute, and control budgets
  • Ability to perform statistical analysis of data
  • Ability to administer grants and contracts

Physical and Environmental Conditions

The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.

Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.

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