Bilingual Event Coordinator

6 days ago


Phoenix, Arizona, United States The Colibri Collective Full time
About The Colibri Collective

We are a Latina-owned digital marketing firm in Phoenix, Arizona, recognized as one of the Best Places to Work by Phoenix Business Journal. Our agency provides a collective of talent with experience and expertise in all things marketing, serving a wide range of clients in the political, non-profit, and education sectors.

Our focus is to deliver elevated strategies that ignite emotion and drive results. We specialize in marketing for progressive causes and ideals that build a better world, partnering with clients to achieve their goals.

About This Role

We are seeking a highly organized and detail-oriented Bilingual Event Coordinator to join our team. As an event coordinator, your primary responsibility will be to leverage your strategic organizational skills to see our projects and events through to fruition.

Key Responsibilities
  • Event Planning
    • Identify the purpose of the event and set clear objectives.
    • Research and choose suitable venues that align with the client's and event's objectives and budget.
    • Oversee the logistics, including scheduling, staffing, and equipment needs.
  • Communication
    • Keep clients informed about event progress and changes.
    • Communicate with vendors, suppliers, and internal teams.
    • Provide event details to attendees.
    • Share event schedules and milestones.
    • Handle crisis communication when issues arise.
    • Update stakeholders on marketing and promotion strategies.
    • Document all communication for reference and accountability.
    • Ability to adapt to the needs and dynamics of each individual and group.
    • Proficiency in both Spanish and English, with the ability to switch seamlessly between the two languages as needed.
  • Marketing and Promotion
    • Develop marketing plans that encompass advertising, public relations, and social media to generate interest and attendance.
    • Assist with the distribution of marketing collateral like posters, flyers, and other promotional items.
  • Attendee Management
    • Set up registration systems for attendees.
    • Provide information to attendees, address inquiries, and offer support for any special requirements.
  • Transportation Logistics
    • Assess the need for transportation, whether it's for team members, equipment, or materials.
    • Create transportation schedules and determine efficient routes to minimize travel time.
  • Equipment and Material Logistics
    • Coordinate the movement of event-related equipment, signage, and promotional materials.
    • Ensure equipment and materials arrive on time for setup and are efficiently removed after the event.
    • Be prepared to address unexpected issues, such as vehicle breakdowns or delays.
    Qualifications
    • 1-3 years experience as an event coordinator or in a related field.
    • Experience with project management responsibilities, workflow, and best practices.
    • Strong analytical organizational skills.
    • Excellent written and verbal communication skills.
    • Experience with project management software preferred.
    • Effective time management skills and the ability to meet deadlines.
    • Able to give and receive constructive feedback.
    • Spanish speaking is a requirement.


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