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Bilingual Event Coordinator

2 months ago

Phoenix, Arizona, United States The Colibri Collective Full time
About The Colibri Collective

The Colibri Collective is a leading digital marketing firm in Phoenix, Arizona, recognized as one of the Best Places to Work by Phoenix Business Journal. As a Latina-owned agency, we provide a collective of talent with expertise in all aspects of marketing. Our focus is on delivering elevated strategies that drive results and ignite emotion.

About This Role

We are seeking a highly organized and detail-oriented Bilingual Event Coordinator to join our team. As an event coordinator, you will be responsible for managing the logistics of our events, ensuring seamless execution and exceeding client expectations.

Key Responsibilities
  • Event Planning
    • Identify the purpose and objectives of each event.
    • Research and select suitable venues that align with client objectives and budget.
    • Oversee logistics, including scheduling, staffing, and equipment needs.
  • Communication
    • Keep clients informed about event progress and changes.
    • Communicate with vendors, suppliers, and internal teams.
    • Provide event details to attendees.
    • Share event schedules and milestones.
    • Handle crisis communication when issues arise.
    • Update stakeholders on marketing and promotion strategies.
    • Document all communication for reference and accountability.
  • Marketing and Promotion
    • Develop marketing plans that encompass advertising, public relations, and social media to generate interest and attendance.
    • Assist with the distribution of marketing collateral, such as posters, flyers, and promotional items.
  • Attendee Management
    • Set up registration systems for attendees.
    • Provide information to attendees, address inquiries, and offer support for any special requirements.
  • Transportation Logistics
    • Assess the need for transportation, whether for team members, equipment, or materials.
    • Create transportation schedules and determine efficient routes to minimize travel time.
  • Equipment and Material Logistics
    • Coordinate the movement of event-related equipment, signage, and promotional materials.
    • Ensure equipment and materials arrive on time for setup and are efficiently removed after the event.
    • Be prepared to address unexpected issues, such as vehicle breakdowns or delays.
Requirements
  • 1-3 years of experience as an event coordinator or in a related field.
  • Experience with project management responsibilities, workflow, and best practices.
  • Strong analytical and organizational skills.
  • Excellent written and verbal communication skills.
  • Experience with project management software, such as Workamajig, Advantage, and/or Monday.com, is a plus.
  • Effective time management skills and the ability to meet deadlines.
  • Able to give and receive constructive feedback.
  • Spanish speaking is a requirement.
Compensation and Schedule

This is a contractor position with variable hours. The schedule will include Monday to Friday and weekends.