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Office Coordinator for Nursing Programs

2 months ago

Chicago, Illinois, United States ATS Institute of Technology, Nursing School Full time
Job Overview

ATS Institute Of Technology is dedicated to facilitating the educational aspirations of students since its inception. We are currently in search of a full-time Administrative Assistant to provide essential support to our Nursing Program office. This role is pivotal in enhancing the educational journey of our students and collaborating with faculty and staff.

Position Summary:

The Administrative Assistant will be responsible for coordinating various activities within the Nursing Program and ensuring smooth operations. This position involves direct interaction with students, faculty, and the public, playing a crucial role in maintaining the integrity and efficiency of the nursing programs. Key responsibilities include managing documentation related to student immunizations and maintaining accurate records for NCLEX compliance.

Key Responsibilities:

  • Establish and manage confidential files, including student and personnel records.
  • Oversee inventory and maintenance records for office supplies and equipment.
  • Assist in the procurement and management of lab supplies.
  • Record minutes during meetings and ensure their distribution.
  • Handle incoming calls and direct them appropriately.
  • Support front desk operations as required.
  • Maintain electronic filing systems for accreditation purposes.
  • Assign student mentees to faculty members.
  • Monitor student medical compliance and notify relevant parties of any issues.
  • Communicate clinical assignments to students and faculty.
  • Submit necessary medical documentation to clinical facilities.
  • Ensure collection of required evaluations from students and faculty.
  • Assist in coordinating clinical activities.
  • Manage exam schedules and arrange for proctors.
  • Track completion of graduation requirements and prepare necessary documentation.
  • Support the Director in gathering data related to graduate performance and program needs.
  • Maintain compliance with OSHA regulations.
  • Assist in onboarding new faculty and staff.
  • Collaborate with IT on program software evaluations.
  • Coordinate health-related events and activities.
  • Participate in student orientation and informational sessions.
  • Assist with special ceremonies as needed.
  • Perform additional duties as assigned by the Program Administrator.

Qualifications:

Experience:

  • Proficient in standard office equipment operation.
  • Effective communication skills with diverse populations.
  • Familiarity with Google Workspace, including document management.
  • Knowledge of basic office management principles.
  • Ability to work independently and maintain organizational efficiency.
  • Flexibility to work varied hours, including evenings.
  • Professional demeanor and appearance.

Education:

  • High School Diploma or equivalent required.
  • Associate Degree or higher preferred.

Benefits:

  • Competitive salary based on qualifications and experience.
  • Paid vacation, sick leave, and personal days.
  • Paid holidays and breaks.
  • Medical, dental, and life insurance options.
  • 401(k) retirement plan with matching contributions.