Office Services Coordinator
15 hours ago
We are seeking a highly skilled and experienced Office Services Specialist to join our team at Wounded Warrior Project. As the first point of contact for our organization, you will be responsible for providing exceptional customer service, managing front office reception duties, and serving as a subject matter expert about WWP.
Key Responsibilities- Answer the door, greet visitors, and assist as needed.
- Maintain inventory, order supplies, and ensure stock of WWP promotional materials.
- Manage incoming telephone calls, determine purpose, and route calls to appropriate staff members.
- Record, secure, and process donor checks to appropriate departments and outside vendors.
- Monitor and respond to general inquiry requests about WWP via email, ensure appropriate handling and distribution.
- Oversee conference room scheduling.
- Serve as the office lead for an assigned regional office, serving as the primary point of contact for WWP IT, Facilities (vehicle and operations), HR, and Finance teams.
- Serve as a liaison to bridge communication between the regional office and WWP leadership.
- Assist in the coordination and facilitation of the monthly Welcome Coordinator call, lead weekly office meetings, and attend the monthly Office Lead call to actively contribute to discussions.
- Coordinate shipping, including weighing, measuring, and movement of packages, and mail distribution within the office.
- Train and mentor office service coordinators on various topics.
- Accurately track and monitor visitor traffic to maintain detailed visitor logs to management monthly.
- Prepare performance metrics to improve team effectiveness for leadership.
- Coordinate with property and maintenance vendors.
- Collaborate with the Facilities team and Facilities Security team to oversee access control, including visitor management, keycard management, CCTV, intruder alarm alerts, email security reminders, emergency readiness and response to security incidents.
- Serve as the initial point of contact for teammate security concerns and supervise the response to security incidents which may include calling 911, alerting building security as necessary, and sharing incident data (Omnilert) to effectively inform and involve the Facilities Security team.
- Organize and facilitate monthly team building activities to promote collaboration, strengthen working relationships, and foster camaraderie among teammates. Oversee and manage the team building budget.
- Facilitate periodic community service teambuilding activities, such as quarterly initiatives. Track and report results.
- Provide office orientation for new teammates, including office walk through and introductions to other teammates.
- Determine office closure due to inclement weather and implement a notification process for WWP leadership, regional teammates, and facilities.
- Maintain vehicle maintenance and log.
- Provide administrative support to program staff as needed e.g., mailings, tracking program information, making appointments.
- Be available and present for executive leadership visits.
- Other related duties as assigned.
- Three years of customer service experience.
- Two years of experience providing administrative support.
- Two years of experience using Microsoft Office.
- Two years of office management experience.
- Associate degree. Equivalent combination of applicable education, training, certification, or experience may be considered in lieu of degree.
- None.
- General Office environment; temperature controlled.
- Routinely uses standard office equipment, e.g., copiers, phones, computers.
- Ability to lift up to 30 pounds.
- Sitting for extended periods.
- Up to 10% travel.
-
Office Services Coordinator
1 month ago
Chicago, Illinois, United States Wounded Warrior Project Full timeOffice Services SpecialistWe are seeking a highly skilled and organized Office Services Specialist to join our team at Wounded Warrior Project. As the first point of contact for our organization, you will be responsible for providing exceptional customer service, managing front office reception duties, and serving as a subject matter expert about WWP.Key...
-
Office Services Coordinator
2 weeks ago
Chicago, Illinois, United States Wounded Warrior Project Full timeOffice Services SpecialistAre you a detail-oriented and organized individual with excellent communication skills? Do you have experience in customer service and administrative support? We are seeking an Office Services Specialist to join our team at Wounded Warrior Project.Key Responsibilities:Provide exceptional customer service to guests, visitors, and...
-
Office Services Coordinator
1 month ago
Chicago, Illinois, United States Wounded Warrior Project Full timeAbout the RoleWe are seeking a highly skilled and experienced Office Services Coordinator to join our team at the Wounded Warrior Project. As the first point of contact for our organization, you will be responsible for providing exceptional customer service and administrative support to our staff and visitors.Key ResponsibilitiesProvide administrative...
-
Office Services Coordinator
2 weeks ago
Chicago, Illinois, United States Wounded Warrior Project Full timeAbout the RoleWe are seeking a highly skilled and motivated Office Services Specialist to join our team at Wounded Warrior Project. As the first point of contact for our organization, you will be responsible for providing exceptional customer service, managing front office reception duties, and serving as a subject matter expert about WWP.Key...
-
Office Services Coordinator
4 days ago
Chicago, Illinois, United States Wounded Warrior Project Full timeAbout Wounded Warrior ProjectWounded Warrior Project (WWP) is a mission-driven organization dedicated to serving veterans and their families. We are committed to providing innovative, impactful programs and services that empower veterans to live their lives to the fullest.Job Title: Office Services SpecialistWe are seeking a highly skilled and experienced...
-
Office Services Coordinator
4 days ago
Chicago, Illinois, United States Beacon Hill Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Services Coordinator to join our Administration Department. This is an excellent opportunity for a self-motivated individual with a strong work ethic to thrive in a fast-paced corporate environment.Key ResponsibilitiesPurchase and manage office supplies, ensuring a well-stocked and...
-
Office Services Coordinator
3 weeks ago
Chicago, Illinois, United States Wounded Warrior Project Full timeOffice Services SpecialistAre you a detail-oriented and organized individual with excellent communication skills? Do you have experience in customer service and administrative support? We are seeking a highly motivated and team-oriented Office Services Specialist to join our team at Wounded Warrior Project.Key Responsibilities:Provide exceptional customer...
-
Office Services Coordinator
3 weeks ago
Chicago, Illinois, United States The Millennium Group Full timeJob Title: Office Services CoordinatorWe are seeking a highly motivated and enthusiastic Office Services Coordinator to join our team at The Millennium Group (TMG). As a key member of our operations team, you will play a critical role in providing exceptional customer service and support to our clients.Responsibilities:Provide top-notch customer care while...
-
Office Services Coordinator
1 month ago
Chicago, Illinois, United States Colere Staffing Group LLC Full timeAbout the JobWe are seeking a detail-oriented and organized Office Services Clerk to join our team at Colere Staffing Group LLC. This temporary position has the potential to become a full-time role, offering a unique opportunity for professional growth and development.Key ResponsibilitiesManage incoming and outgoing mail, packages, and deliveries, ensuring...
-
Office Services Coordinator
3 weeks ago
Chicago, Illinois, United States The Millennium Group Full timeJob SummaryThe Millennium Group is seeking a highly motivated and enthusiastic Office Services Coordinator to join our team. As a key member of our operations team, you will be responsible for providing exceptional customer service, managing multiple Outlook mailboxes, and coordinating all service calls and work orders required by our...
-
Administrative Services Coordinator
11 hours ago
Chicago, Illinois, United States Carolina Therapeutic Services Full timeJob SummaryWe are seeking an experienced Administrative Services Coordinator to join our team at Carolina Therapeutic Services. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to the office...
-
Office Coordinator
2 weeks ago
Chicago, Illinois, United States The Larko Group Full timeOffice AssistantChicago-based consulting firm seeks highly organized and detail-oriented Office Assistant to provide administrative support to senior leaders. As the face of the company, you will be responsible for greeting guests, managing calendars, coordinating travel, and ensuring the smooth operation of the office.Key Responsibilities:Provide...
-
Office Coordinator
4 days ago
Chicago, Illinois, United States Synergy Interactive Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at Synergy Interactive. The ideal candidate will be responsible for coordinating meetings and office events, managing office supplies, and providing exceptional customer service to our visitors and interview candidates.Key ResponsibilitiesCoordinate and...
-
Office Coordinator
1 month ago
Chicago, Illinois, United States Civic Committee of the Commercial Club of Chicago Full timeJob Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at the Civic Committee of the Commercial Club of Chicago. As the first point of contact for our offices, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of...
-
Office Services Coordinator
4 days ago
Chicago, Illinois, United States MSCCN Full timeOffice Services AssociateAre you a detail-oriented and organized individual with excellent communication skills? We are seeking a highly motivated Office Services Associate to join our team at MSCCN.Responsibilities:Manage all incoming and outgoing mail services, ensuring timely and efficient distribution of packages and office supplies.Provide exceptional...
-
Office Services Coordinator
3 weeks ago
Chicago, Illinois, United States R.J. O'Brien Full timeJob Title: Office Services Administrative AssociateBusiness Unit: Trading & OpsLocation: ChicagoReports To: Director, Global FacilitiesFull Time/Part Time: Full TimeHours: 7:30 am - 4:30 pmPosition Summary:This is an office support and administrative position requiring a reliable, multi-tasker who can work independently with little supervision. The Office...
-
Office Coordinator
3 weeks ago
Chicago, Illinois, United States Marsh International Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Marsh International Group. The successful candidate will be responsible for coordinating office activities and operations to ensure efficiency and compliance with company policies.Key ResponsibilitiesOffice Operations: Coordinate office activities and...
-
Office Coordinator
4 days ago
Chicago, Illinois, United States Ajilon Full timeAjilon Office Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Office Assistant to join our team at Ajilon. As an Office Assistant, you will be responsible for maintaining the overall organization and flow of the office, ensuring a smooth and efficient work environment.Key Responsibilities:Manage the front office, including...
-
Office Coordinator
3 days ago
Chicago, Illinois, United States Synergy Interactive Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at Synergy Interactive. The ideal candidate will be able to effectively coordinate meetings and other office events, ensuring seamless execution and excellent communication with all stakeholders.ResponsibilitiesCoordinate and organize office activities,...
-
Office Coordinator
4 weeks ago
Chicago, Illinois, United States Civic Committee of the Commercial Club of Chicago Full timeJob Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at the Civic Committee of the Commercial Club of Chicago. As the first point of contact for our offices, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of...