Accounting Specialist

2 days ago

Syracuse, New York, United States Prudent Engineering Full time
About Prudent Engineering

Prudent Engineering is a leading provider of engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our mission is to transform infrastructure for the next generation with passion and kindness.

Job Summary

We are seeking an experienced Accounting Specialist to join our team in Syracuse. As an Accounting Specialist, you will play a crucial role in maintaining the financial health and integrity of our organization. You will be responsible for a variety of accounting tasks, including billing coordination, data entry, review and verification, dispute resolution, relationship management, reporting and analysis, process improvement, and documentation.

Key Responsibilities
  • Collaborate with various departments to obtain necessary information for invoice creation and resolve any discrepancies.
  • Enter and update customer information, sales data, and billing details into the invoicing system accurately and efficiently.
  • Perform thorough reviews of invoices for accuracy, completeness, and compliance with company policies and customer requirements.
  • Investigate and resolve billing inquiries, disputes, and discrepancies promptly and professionally, ensuring customer satisfaction.
  • Communicate with clients and internal stakeholders regarding invoice-related matters, providing exceptional customer service and building strong relationships.
  • Prepare periodic reports on billing activities, outstanding balances, and aging analysis to support financial decision-making processes.
  • Identify opportunities to streamline and improve the invoicing process, suggesting and implementing effective solutions to enhance efficiency and accuracy.
  • Maintain proper documentation of invoice-related activities, including correspondence, adjustments, and any other relevant records.
  • Ensure compliance with applicable regulations, laws, and company policies related to billing and invoicing.
Requirements
  • High School Diploma or equivalent; associate or bachelor's degree.
  • Strong numerical aptitude and attention to detail, with the ability to analyze and interpret financial data accurately.
  • Proficiency in using accounting software and invoicing systems; knowledge of ERP systems is a plus.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Exceptional communication skills, both written and verbal, with the ability to effectively interact with clients and internal stakeholders.
  • Problem-solving and critical-thinking abilities, with a proactive approach to resolving issues.
  • Strong customer service orientation and a commitment to providing outstanding service to clients.
  • Ability to work independently as well as collaboratively within a team environment.
  • Proficiency in Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.
What We Offer
  • A base salary of $40,000 to $50,000.
  • Medical, dental, vision.
  • 401K with company match.
  • PTO plus paid holidays.
  • Unlimited opportunities to advance your career.

Prudent Engineering is an Equal Opportunity Employer.

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