Office Manager

15 hours ago


Reston, Virginia, United States Commonwealth of Virginia Full time
Office Manager

We are seeking an experienced Office Manager to join our team at the University of Virginia in Northern Virginia. The successful candidate will play a vital role in ensuring the smooth operation of our offices, providing administrative support to executives and staff, and coordinating events and facilities management.

Key Responsibilities:
  • Oversee the day-to-day operations of the facility, including classroom, office, and collaborative spaces.
  • Prepare collaborative spaces for meetings and ensure vendors and partners deliver services on time and at high quality.
  • Coordinate with vendors and service providers for maintenance, repairs, cleaning, and other facility-related needs.
  • Maintain users and spaces in our office and desk hoteling system and provide on-site assistance and training to system users.
  • Collaborate with the Program team to create a positive and engaging in-office work environment.
  • Coordinate office events, meetings, and activities ensuring seamless execution and fostering a sense of community.
  • Act as a point of contact for event inquiries and requests related to office facilities and amenities.
  • Provide administrative support to executives and staff members, including scheduling meetings, preparing presentation materials, correspondence, and mailings.
Requirements:
  • Bachelor's degree
  • Four years of experience
  • Experience with event coordination and logistics
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office suite

The ideal candidate will have excellent organization and prioritization skills, with demonstrated proficiency in managing multiple tasks simultaneously. They will be detail-oriented with a high level of accuracy and have excellent written and verbal communication skills. Preference will be given to candidates with experience managing facilities, utilizing desk hoteling software, experience maintaining database records and producing reports, and utilizing design tools (e.g., Canva, Adobe Design Suite) to produce presentation materials.

This is a full-time, 40 hours per week position, operating during regular business hours, but with occasional evenings and weekends required. The anticipated start date is July 1, 2024. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $80K-85K commensurate with education and experience.



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