Office Manager

2 months ago


Reston, Virginia, United States Commonwealth of Virginia Full time
Office Manager

We are seeking a highly organized and detail-oriented Office Manager to join our team in Northern Virginia. The successful candidate will be responsible for ensuring the smooth operation of our offices, including the main office and satellite office in Rosslyn.

Key Responsibilities:
  • Oversee the day-to-day operations of the facility, including classroom, office, and collaborative spaces.
  • Prepare collaborative spaces for meetings and ensure vendors and partners deliver services on time and at high quality.
  • Coordinate with vendors and service providers for maintenance, repairs, cleaning, and other facility-related needs.
  • Maintain users and spaces in our office and desk hoteling system and provide on-site assistance and training to system users.
  • Collaborate with the Program team to create a positive and engaging in-office work environment.
  • Coordinate office events, meetings, and activities ensuring seamless execution and fostering a sense of community.
  • Act as a point of contact for event inquiries and requests related to office facilities and amenities.
  • Support on-site client engagement with a professional, service-oriented demeanor.
  • Provide administrative support to executives and staff members, including scheduling meetings, preparing presentation materials, correspondence, and mailings.
  • Oversee reception desk coverage and provide reception desk coverage when staffing is needed.
  • Manage vendor relationships and payments.
Requirements:
  • Bachelor's degree
  • Four years of experience
  • Experience with event coordination and logistics
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office suite
Preferred Qualifications:
  • Experience with facilities management
  • Administrative experience supporting high-level leaders
  • Prior experience with CRM databases and other marketing or event software
  • Strong organizational and multitasking skills
  • Ability to work collaboratively in a team and independently
  • Detail-oriented with a high level of accuracy
  • Experience creating presentation materials using tools such as Canva or PowerPoint

This is an exciting opportunity to join our team and contribute to the success of our organization. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply.



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