Current jobs related to Office Manager - Reston, Virginia - ProSearch
-
Treasury Operations Specialist
1 week ago
Reston, Virginia, United States Asset Manager Full timeAbout Asset ManagerAsset Manager is a leading asset manager focused on credit investments with a significant presence in the financial services industry. The company has a growing portfolio with close to $10 billion in assets under management.Job Title and OverviewWe are seeking a highly skilled Treasury Operations Specialist to support our treasury...
-
Trading Assistant
2 weeks ago
Reston, Virginia, United States Top Tier Alternative Asset Manager Full timeAbout the Firm:Our client is a top-tier alternative asset manager with a hybrid private equity and hedge fund strategy, boasting a long history of proven success in the industry and an amazing reputation and brand name.Company Culture:The firm has an amazing company culture, with a very friendly and inclusive environment that fosters growth and...
-
Office Manager
1 month ago
Reston, Virginia, United States Bahwan CyberTek Full timeOffice Admin Job DescriptionWe are seeking a highly organized and detail-oriented Office Admin to join our team at Bahwan CyberTek. The successful candidate will be responsible for providing administrative support to our employees and ensuring the smooth operation of our office premises.Key Responsibilities:Greeting and Directing Visitors: Greet visitors and...
-
Office Manager
1 month ago
Reston, Virginia, United States Commonwealth of Virginia Full timeOffice ManagerWe are seeking an experienced Office Manager to join our team at the University of Virginia in Northern Virginia. The successful candidate will play a vital role in ensuring the smooth operation of our offices, providing administrative support to executives and staff, and coordinating events and facilities management.Key...
-
Office Manager
2 months ago
Reston, Virginia, United States Commonwealth of Virginia Full timeOffice ManagerWe are seeking a highly organized and detail-oriented Office Manager to join our team in Northern Virginia. The successful candidate will be responsible for ensuring the smooth operation of our offices, including the main office and satellite office in Rosslyn.Key Responsibilities:Oversee the day-to-day operations of the facility, including...
-
Office Manager
3 weeks ago
Reston, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at the University of Virginia. The successful candidate will be responsible for ensuring the smooth operation of our Northern Virginia offices, including the main office and satellite office in Rosslyn. This dynamic position requires a blend of administrative...
-
Office Manager
2 months ago
Reston, Virginia, United States Commonwealth of Virginia Full timeOffice ManagerThe Commonwealth of Virginia seeks an experienced Office Manager to oversee the day-to-day operations of our Northern Virginia offices. This dynamic position requires a blend of administrative skills, facility management expertise, and a focus on enhancing the in-person experience.Key Responsibilities:Oversee the day-to-day operations of the...
-
Office Manager
2 weeks ago
Reston, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia seeks an experienced Office Manager to oversee the day-to-day operations of our Northern Virginia offices. This dynamic position requires a blend of administrative skills, facility management expertise, and a focus on enhancing the in-person experience. The successful candidate will play a vital role in ensuring the...
-
Office Manager
3 weeks ago
Reston, Virginia, United States Commonwealth of Virginia Full timeJob Title: Office ManagerUVA | Northern Virginia at the University of Virginia seeks a highly skilled Office Manager to join their team. The successful candidate will play a vital role in ensuring the smooth operation of our Northern Virginia offices, providing exceptional administrative support to executives and staff members.Key Responsibilities:Oversee...
-
Office Manager
1 month ago
Reston, Virginia, United States Commonwealth of Virginia Full timeAbout the PositionThe Office Manager plays a critical role in the Student Support and Advocacy Center, serving as the first point of contact for all visitors and providing administrative support to the team.Key ResponsibilitiesOversee front desk operations, including staffing, communication, and coordination with other departments.Provide administrative...
-
Office Manager
2 weeks ago
Reston, Virginia, United States Wallin Search Group Full timeNationally recognized retail and wholesale operation headquartered on Cape Cod is seeking an experienced Office Manager / Bookkeeper to join their team and contribute to the company's long-term growth. The Office Manager will report to the CFO and be responsible for bookkeeping, payroll, human resources, and office administration. The ideal candidate will be...
-
Office Manager
2 months ago
Reston, Virginia, United States Commonwealth of Virginia Full timeAbout the Commonwealth of VirginiaThe Commonwealth of Virginia is a leader in providing exceptional services to its citizens. The Student Support and Advocacy Center is committed to delivering high-quality support services to students, and we are seeking a highly skilled Office Manager to join our team.About the PositionThe Office Manager will report to the...
-
Office Manager
2 months ago
Reston, Virginia, United States Commonwealth of Virginia Full timeAbout the PositionThe Office Manager plays a critical role in the Student Support and Advocacy Center, serving as the first point of contact for all visitors and providing administrative support to the team.Key ResponsibilitiesOversee front desk operations, including staffing, communication, and coordination with other departments.Provide administrative...
-
Office Manager
2 months ago
Reston, Virginia, United States Commonwealth of Virginia Full timeAbout the RoleThe Commonwealth of Virginia is seeking a highly skilled and dedicated Office Manager to join our team at the Student Support and Advocacy Center. As the first point of contact for all visitors to the Center, you will provide exceptional administrative support and serve as a key liaison between students, faculty, and staff.Key...
-
Office Manager
1 month ago
Reston, Virginia, United States The Conduit Group Full timeConduit Search is partnering with a rapidly growing construction/paving company, headquartered in Delaware County, PA, to find a detail-oriented and thorough Office Manager/Operations Coordinator to join their expanding team.About the Company:Specializes in paving, sealcoating, and asphalt repairHighly recognizable clients, including local sports stadiums...
-
Office Operations Manager
3 weeks ago
Reston, Virginia, United States Insight Global Full timeJob Title: Office Operations ManagerLocation: Austin, TXDuration: Contract through 31/03/2024 - possibility of extensionJob Description:The Office Operations Manager serves as the primary point of contact and oversees all site activities at their assigned office location(s). They are responsible for managing every aspect of day-to-day operations at the site....
-
Dental Office Manager
4 weeks ago
Reston, Virginia, United States Aspen Dental Full timeJob Title: Dental Office ManagerJob Summary:We are seeking a highly skilled and experienced Dental Office Manager to lead our dental practice in providing exceptional patient care and driving business growth. As a key member of our team, you will be responsible for overseeing all aspects of the office, including patient services, staff management, and...
-
Executive Office Manager
1 month ago
Reston, Virginia, United States SoCal Seismic Construction Full timeJob OpportunityWe are seeking a highly skilled and experienced office manager to join our team at SoCal Seismic Construction.The ideal candidate will have a strong background in the construction industry, with expertise in managing day-to-day office operations, coordinating with teams, and ensuring seamless project execution.Key responsibilities...
-
Dental Office Manager
3 weeks ago
Reston, Virginia, United States Aspen Dental Full timeUnlock Your Potential as a Dental Office ManagerAs a Dental Office Manager at Aspen Dental, you will play a vital role in leading our office operations and supporting our doctors in delivering exceptional patient care. We are seeking a highly motivated and organized individual to join our team and help us achieve our goals.About the Role:Lead the office in...
-
Office Operations Manager
3 weeks ago
Reston, Virginia, United States TCWGlobal Full timeJob Summary:The Office Operations Manager serves as the primary point of contact for all site activities at their assigned office location(s). They are responsible for managing every aspect of day-to-day operations, collaborating with Site Leaders, Finance, and relevant departments to gauge business needs.Key Responsibilities:Function as single point of...
Office Manager
2 months ago
We are seeking an experienced Office Manager to join our team at ProSearch, a full-service general contracting and construction management firm.
The successful candidate will have a strong understanding of the construction industry and excellent organizational and communication skills.
Key Responsibilities:- Monitor all paperwork associated with our construction projects, including contracts, change orders, AP/AR, invoicing, and more.
- Assist the Project Manager with monitoring projects and change orders to ensure they are on schedule and on budget.
- Maintain up-to-date employee files and ensure new hires complete all necessary paperwork.
- Generate cash flow reports and be responsible for bookkeeping using QuickBooks.
- Produce reports using Microsoft Excel.
- Communicate with customers and vendors via email and phone.
- Prioritize work and manage multiple moving parts successfully.
- Create and set up files for customers, vendors, contractors, and employees.
- Post recurring entries.
- Create new accounts as needed.
- Routinely review financials for accuracy.
- Prepare special reports as requested.
- Compile information for annual general liability and workers' compensation insurance audits.
- Compile year-end audit material and tax information for outside accountants.
- Work with vendors and Project Managers to resolve pricing differences on invoices and resolve any expenses without a purchase order.
- Perform all banking functions.
- Process all Accounts Payable.
- Ensure all vendors have submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits.
- Maintain certificates of insurance for General Liability and Workers Compensation annual audits.
- Ensure all invoices and purchase orders are approved by appropriate personnel before being processed for payment.
- Print and assemble all checks with appropriate backup (invoices) and lien releases to be signed.
- Review subcontractor agreements and insurance expiration dates before releasing checks.
- Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks.
- Verify Vendor Federal ID/social security numbers for printing 1099's at year-end.
- Experience working in an administrative position in a construction office or similar company.
- Excellent project management, analytical, interpersonal, oral, and written communication skills.
- Professionalism, dependability, integrity, and trustworthiness combined with a cooperative attitude.
- Dedicated to superior client service.
- Strong organizational and analytical skills.
- Strong attention to detail and good follow-through skills.
- Computer savvy and proficient in Microsoft Office products and QuickBooks or like software.
- Knowledge of bookkeeping and financial reports.
- Committed to professional development.
This is an on-site position located in Falmouth. Compensation will depend on experience and includes a stipend for healthcare benefits and paid time off. Additional benefits in process.
ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.
"}