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Senior Administrative Assistant, Office of the Vice President

1 month ago

New Haven, Connecticut, United States Yale University Full time

Job Summary:

The Senior Administrative Assistant provides high-level administrative support to the Vice President, Associate Vice President, and other members of the Vice President's team in the Office of Alumni Affairs and Development at Yale University.

Key Responsibilities:

  • Serves as a primary point of contact for the Office of Development, greeting visitors, fielding phone calls and emails, and providing administrative support to the Vice President and Associate Vice President.
  • Provides complex scheduling support, making travel arrangements, and preparing expense reports.
  • Updates prospect and donor information in the alumni/donor database, assists with database reporting, and suggests improvements.
  • Organizes meeting logistics, coordinates deliveries and pick-ups, and oversees files and electronic filing.
  • Provides administrative support for various projects, programs, and events as assigned.

Requirements:

  • Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
  • Exceptional interpersonal skills, proven ability to work collegially and effectively with people from all levels of the organization.
  • Demonstrated ability to take initiative, multi-task, and manage a wide variety of complex tasks in a time-constrained environment.
  • Excellent oral and written communication skills, including editing and proofreading skills.
  • Exceptional computer skills, including knowledge of Microsoft products, high proficiency in Word and Excel, and knowledge of databases and other technology.

Preferred Qualifications:

  • Proven experience in a university/higher education setting.

Working Conditions:

  • Occasional weekend and evening hours required.
  • No drug screen or health screening required.
  • Background check required.

Yale University is an Affirmative Action/Equal Opportunity Employer.