Office Operations Specialist

1 week ago


Santa Ana, California, United States Overair Inc. Full time

Office Operations Specialist

at Overair

Company Overview:

At Overair, we are committed to pioneering the future of sustainable air travel. Our innovative solution, Butterfly, is an all-electric vertical takeoff and landing (VTOL) aircraft designed to transport passengers safely and efficiently, bypassing traffic and congestion. With over two decades of experience in VTOL aircraft development and patented technology, we are on a mission to revolutionize air mobility.

We believe in the ambitious vision of sustainable air transportation and are dedicated to overcoming the challenges that lie ahead. Our team is composed of industry-leading professionals with diverse skills and expertise, all working towards the creation of a superior electric VTOL aircraft. If you thrive on tackling complex challenges and wish to see your ideas take flight, we invite you to explore this opportunity.

Job Overview:

We are looking for a motivated and detail-oriented Office Operations Specialist to manage the daily administrative functions of our office.

Roles and Responsibilities:

  1. Oversee daily office operations.
  2. Maintain a clean and welcoming reception area.
  3. Professionally handle incoming phone calls and direct them appropriately.
  4. Manage procurement of office supplies and equipment.
  5. Coordinate logistics for hosting visitors and staff from other locations.
  6. Ensure availability of COVID-19 related supplies and equipment.
  7. Assist various departments (engineering, facilities, HR) with onsite requests.
  8. Help organize office events, meetings, travel arrangements, and appointments.
  9. Collaborate with other departments to ensure adherence to established policies.
  10. Support special administrative projects for Executive Staff.
  11. Manage inventory of front office and kitchen supplies.
  12. Receive, sort, and distribute daily mail and deliveries.
  13. Provide accurate information in person and through phone/email communications.
  14. Scan, file, and maintain company documents (e.g., certifications, notices).
  15. Assist with general data entry, employee expense reports, and accounts payable.

Required Qualifications:

  • Demonstrates initiative and the ability to work independently with minimal supervision.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft 365 applications (Word, Excel, Outlook, etc.).
  • Strong customer service orientation.
  • Proactive, resourceful, and detail-oriented.
  • Exceptional organizational and time management abilities.
  • Adaptable and comfortable with changes in a dynamic work environment.
  • Able to collaborate effectively in a fast-paced team setting.
  • Must be capable of lifting and moving items up to 15 lbs.

Summary of Benefits:

  • Medical: Comprehensive medical coverage at no cost for employees and their dependents.
  • Dental & Vision: 80% coverage for employees and 50% for dependents.
  • 401(k) Plan: Eligibility from the first day of employment, with a 6% company match and no vesting period.
  • Life Insurance: Company-paid life insurance plan.
  • Paid Time Off:
    • Vacation: 4 weeks per year
    • Holidays: 10 days per year
    • Sick Time: 48 hours per year


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