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Office Operations Specialist

2 months ago

Santa Ana, California, United States Overair Inc. Full time

Office Operations Specialist

at Overair

Company Overview:

At Overair, we are committed to pioneering sustainable air transportation solutions for all. Our innovative approach is embodied in Butterfly, an all-electric vertical takeoff and landing (VTOL) aircraft designed to provide safe and economical transport over urban congestion. With over two decades of expertise in VTOL aircraft development and patented technology, we are at the forefront of the industry.

Overair is dedicated to achieving ambitious goals in sustainable air mobility, tackling complex challenges along the way. We are assembling a top-tier team with diverse skills and expertise to create a leading electric VTOL aircraft. If you thrive on solving intricate problems and envision your ideas taking flight, we welcome your contributions.

Job Overview:

We are in search of a motivated and detail-oriented Office Operations Specialist to manage the daily administrative functions of our office.

Roles and Responsibilities:

  1. Oversee daily office operations.
  2. Maintain a clean and welcoming reception area.
  3. Professionally handle all incoming phone calls and direct them as needed.
  4. Manage procurement of office supplies and equipment.
  5. Coordinate logistics for external visitors and inter-office employees.
  6. Ensure availability of COVID-19 related supplies and equipment.
  7. Assist various departments (engineering, facilities, HR) with onsite requests.
  8. Help organize office events, meetings, travel arrangements, and appointments.
  9. Collaborate with other departments to ensure adherence to established policies.
  10. Support executive staff with special administrative projects.
  11. Manage inventory of front office and kitchen supplies.
  12. Receive, sort, and distribute daily mail and deliveries.
  13. Provide accurate information in-person and through phone/email communications.
  14. Scan, file, and maintain company documents (e.g., certifications, notices).
  15. Assist with general data entry, employee expense reports, and accounts payable.

Required Qualifications:

  • Demonstrates initiative and the ability to work independently with minimal supervision.
  • Exhibits excellent written and verbal communication skills.
  • Proficient in Microsoft 365 applications (Word, Excel, Outlook, etc.).
  • Possesses outstanding customer service abilities.
  • Proactive, resourceful, and detail-oriented.
  • Strong organizational and time management capabilities.
  • Adaptable and comfortable in a dynamic work environment.
  • Ability to collaborate effectively in a fast-paced team setting.
  • Must be able to lift and move items weighing up to 15 lbs.

Summary of Benefits:

  • Medical: Company provides no-cost medical coverage for employees and their dependents.
  • Dental & Vision: Company covers 80% of dental and vision costs for employees and 50% for dependents.
  • 401(k) Plan: Employees are eligible from their first day, with a 6% company match and no vesting period.
  • Company-Paid Life Insurance: Coverage provided at no cost to employees.
  • Paid Time Off: Includes 4 weeks of vacation, 10 holidays, and 48 hours of sick time annually.