Administrative Assistant
4 weeks ago
We are seeking a highly motivated and organized Administrative Assistant to join our luxury real estate team at The Jills Zeder Group at Coldwell Banker. As a key member of our team, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our sales team in achieving their goals.
Key Responsibilities:
- Prepare homes for showings, secure homes after showings, and coordinate with clients and agents
- Show homes, describe features, and provide excellent customer service
- Manage calendars, prepare itineraries, and schedule appointments
- Attend inspections and walk-through appointments, and maintain accurate records
- Stay informed of market conditions, analyze market trends, and provide insights to the sales team
- Update clients on showing activities, market conditions, and strategic listing adjustments
- Schedule and host open houses, brokers' opens, and special events
- Maintain accurate records, including visitor logs and client lists
- Review client lists to ensure accurate entry into CRM and follow-up
- Respond to leads, answer prospect calls, and provide excellent customer service
- Prepare correspondence, documents, and contracts accurately and efficiently
- Audit listing inventory, maintain key controls, and ensure data accuracy
- Deliver presentations, client gifts, and write copy to support marketing efforts
Requirements:
- Florida Real Estate Sales Associate license
- 1 year of real estate experience
- Marketing background or interest
- Reliable transportation
- Ability to work 5 days per week, including weekends
- Excellent communication and customer service skills
Preferred Qualifications:
- Customer service experience
- Proficient in MLS Matrix, Microsoft Office Suite, and Top Producer
Job Type: Full-time
Experience:
- Customer Service: 1 year (Preferred)
License/Certification:
- Florida Real Estate Sales Associate License (Required)
- Driver's License (Required)
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