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Office Administration Coordinator

2 months ago

Rockville, Maryland, United States Synergy Interactive Full time

Job Title: Office Administration Coordinator

Career Overview: The Office Administration Coordinator plays a pivotal role in facilitating essential office operations and support activities, concentrating on enhancing organizational efficiencies through adherence to established protocols and procedures. This position guarantees the seamless operation of office and business support services while providing administrative and secretarial assistance to team members or departments within the organization.

Key Responsibilities:

  1. Provide administrative and secretarial assistance to various team members or departments.
  2. Employ business software tools (such as word processing, presentation, and spreadsheet applications) to create standard correspondence and reports.
  3. Manage incoming communications, including calls, visitors, mail, and emails by receiving, screening, and directing them as necessary.
  4. Organize and maintain files, records, calendars, expenses, and schedules for organizational leaders.
  5. Coordinate travel arrangements, organize meetings, and monitor expenses as required.
  6. Oversee office supplies inventory by tracking stock levels, anticipating needs, placing orders, and confirming receipt of supplies.
  7. Uphold confidentiality to safeguard customer and employee information.

Educational Qualifications:

  • Bachelor's degree is preferred.

Experience Requirements:

  • 0 to 2 years of relevant experience is desired.

Certifications:

  • No specific certifications required.

Core Competencies & Requirements:

  • Functional Knowledge: Demonstrates proficiency in a variety of processes or procedures through job-related training and experience.
  • Business Acumen: Utilizes experience and skills to execute tasks within their area of expertise.
  • Leadership Qualities: Serves as an informal resource for less experienced colleagues.
  • Problem-Solving Skills: Operates within defined processes and procedures, assisting in determining approaches for new assignments.
  • Impact: Limited impact on the work team, adheres to standardized procedures to achieve objectives and meet deadlines.
  • Interpersonal Skills: Engages in straightforward communication, asks questions, and verifies understanding.

Technical Skills & Requirements:

  • Activity Coordination: Completes assigned tasks promptly and communicates with supervisors if deadlines may not be met.
  • Approachability: Builds rapport with colleagues and clients, practices active listening, and organizes information according to standards.
  • Initiative: Manages basic tasks, seeks opportunities for personal initiative, and understands how individual tasks contribute to team objectives.
  • Results Orientation: Follows directives to complete tasks, seeks guidance on basic goals, and fulfills role-related responsibilities.
  • Time Management: Effectively prioritizes and manages multiple tasks while learning the basic requirements for daily responsibilities.
  • Written and Oral Communication: Communicates clearly and considers the audience when preparing documents and presentations.