Project Management Assistant

2 weeks ago

Westerville, Ohio, United States EMCOR Government Services Full time

Job Title: Assistant Project Manager, Construction (Mechanical)

Location: Columbus, Ohio

Reports to: Project Manager

FLSA Status: Full-Time / Exempt

Work Shift: 7:00 a.m. to 4:00 p.m. / Mon. – Fri.

ABOUT EMCOR GOVERNMENT SERVICES: EMCOR Government Services is a prominent subsidiary of EMCOR Group, Inc., specializing in providing top-tier mechanical contracting services across various sectors. Our portfolio encompasses a diverse array of projects, including commercial buildings, government facilities, and specialized infrastructure.

POSITION SUMMARY: The Assistant Project Manager plays a crucial role in aiding the organization in achieving its strategic objectives by providing essential support to the Project Manager and the project team. This role is pivotal in overseeing and directing assigned construction projects, ensuring timely completion, adherence to budgetary constraints, and optimal resource utilization. The project management team, including the Project Engineer, is committed to maintaining a safe working environment for all personnel.

KEY RESPONSIBILITIES:

  • Assist the Project Manager in effectively managing the overall project workflow from initiation to completion.
  • Collaborate with the Project Manager and field staff to promote and maintain a safe working environment.
  • Review and comprehend contract and bid documents; participate in project handover processes.
  • Support project documentation management, including insurance, bonding, permits, submittals, RFIs, change orders, and correspondence.
  • Ensure all project documents are stored in the designated document control software.
  • Confirm that accurate drawings are distributed to field teams.
  • Assist in preparing billing formats and schedules of values as per contract requirements.
  • Support the project schedule, indicating completion dates and subcontractor requirements.
  • Request purchase orders for major equipment and subcontractors, specifying shipping needs and expected delivery dates.
  • Facilitate material takeoffs in collaboration with trade supervisors.
  • Participate in necessary meetings with internal and external stakeholders to discuss scheduling, job progress, and solutions to challenges.
  • Assist project accounting and management with monthly billing and collections, following up on outstanding payments.
  • Work closely with supervisors to ensure project safety through regular discussions and site inspections.
  • Gather information for scope changes and collaborate with the project team and estimating for pricing adjustments.
  • Support field personnel during project closeout procedures.
  • Collect as-built documentation from the field and request CAD drawings from the VDC team.
  • Escalate critical issues to the Project Manager with suggested resolutions.
  • Meet project site onboarding requirements as per contractual obligations.
  • Adhere to all company policies, procedures, and safety programs.

QUALIFICATIONS:

To be successful in this role, candidates must demonstrate the ability to fulfill each essential duty effectively. The qualifications listed below are representative of the knowledge, skills, and abilities required:

PREFERRED EDUCATION and EXPERIENCE:

  • 3 to 5 years of relevant experience in the construction industry.
  • Bachelor's degree in construction management, mechanical engineering, or a related field.
  • High school diploma or GED.
  • Familiarity with construction industry practices and documentation.
  • Understanding of federal, state, and local regulations and guidelines.

COMPUTER SKILLS:

  • Proficiency in Microsoft Office applications (Outlook, Word, Excel).
  • Experience with AutoCAD and other construction-related software.
  • Familiarity with project management and document control software.
  • Knowledge of construction and financial software packages.

REQUIRED ATTRIBUTES:

  • Excellent written and verbal communication skills.
  • Ability to lead teams and achieve results through collaboration.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Technical proficiency in project management, quality assurance, and cost management.
  • Analytical skills for problem-solving at both strategic and tactical levels.
  • Integrity, professionalism, and a commitment to company values.
  • Attention to detail and high standards of quality.
  • Self-motivated with the ability to work efficiently in a dynamic environment.
  • Strong interpersonal skills to build positive relationships with colleagues, management, suppliers, and clients.

LANGUAGE SKILLS: Candidates must possess the ability to communicate effectively with various stakeholders, including employees, government agencies, and subcontractors.

PHYSICAL DEMANDS: The physical demands of this position require regular sitting, seeing, talking, and hearing. Employees must be able to use their hands for various tasks and may occasionally lift up to twenty-five pounds. Specific vision abilities required include close vision, distance vision, and depth perception.

We offer a competitive salary and a comprehensive benefits package, seeking individuals with the skills and talent to contribute to our ongoing success. Equal Opportunity Employer/Veterans/Disabled.

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