Project Coordinator

2 weeks ago

Westerville, Ohio, United States EMCOR Government Services Full time

Job Title: Assistant Project Manager, Construction (Mechanical)

Reports to: Project Manager

FLSA Status: Full-Time / Exempt

Work Shift: Standard Business Hours

ABOUT EMCOR GOVERNMENT SERVICES: EMCOR Government Services is a leading provider of mechanical contracting services, specializing in a diverse array of projects including commercial and government facilities. Our portfolio encompasses various sectors such as healthcare, sports, hospitality, and advanced research facilities.

POSITION SUMMARY: The Assistant Project Manager plays a crucial role in aiding the organization in achieving its strategic objectives by providing support to the Project Manager and the project team. This role involves overseeing and directing assigned construction projects, ensuring timely completion, adherence to budgetary constraints, and optimal resource utilization. The project management team will prioritize safety and compliance throughout all operations.

Key Responsibilities:

  • Assist the Project Manager in managing the overall project lifecycle from initiation to completion.
  • Collaborate with the Project Manager and field staff to promote a safe working environment.
  • Review and comprehend contract and bid documents; participate in project handover meetings.
  • Support project documentation management, including insurance, bonding, permits, submittals, RFIs, change orders, and correspondence.
  • Ensure all project documents are organized and accessible in the designated document control system.
  • Confirm that the correct drawings are available to field personnel.
  • Assist in the preparation of billing formats and schedules as dictated by contract requirements.
  • Contribute to the project schedule, detailing completion dates and subcontractor requirements.
  • Request purchase orders for major equipment and subcontractors, indicating shipping needs and expected delivery timelines.
  • Facilitate material takeoffs in collaboration with trade supervisors.
  • Participate in essential meetings to discuss scheduling, job progress, and problem-solving strategies.
  • Support project accounting in monthly billing and collections, ensuring timely follow-up on outstanding invoices.
  • Work closely with supervisors to uphold project safety standards.
  • Gather information for scope changes and collaborate with the project team for pricing adjustments.
  • Assist field staff in project closeout procedures.
  • Collect as-built documentation from the field and coordinate with the VDC team for CAD drawings.
  • Report critical issues to the Project Manager with proposed solutions.
  • Meet project site onboarding requirements as stipulated by contractual obligations.
  • Adhere to all company policies, procedures, and safety protocols.

QUALIFICATIONS:

To excel in this role, candidates must demonstrate the ability to fulfill essential duties effectively. The following qualifications are essential:

PREFERRED EDUCATION and EXPERIENCE:

  • 3 to 5 years of relevant experience in the construction sector.
  • Bachelor's degree in Construction Management, Mechanical Engineering, or a related field.
  • High School diploma or GED.
  • Familiarity with construction documentation and industry standards.
  • Understanding of federal, state, and local regulations.

COMPUTER SKILLS:

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience with AutoCAD and other construction-related software.
  • Knowledge of project management and document control software.
  • Familiarity with construction financial management software.

REQUIRED ATTRIBUTES:

  • Excellent written and verbal communication skills.
  • Proven leadership abilities and capability to achieve results through teamwork.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Technical expertise in project management, quality assurance, and cost control.
  • Analytical problem-solving skills at both strategic and tactical levels.
  • Integrity, professionalism, and a commitment to company values.
  • Attention to detail and a self-motivated work ethic.
  • Ability to build positive relationships across various organizational levels.

LANGUAGE SKILLS:Effective communication and collaboration skills with diverse stakeholders are essential.

PHYSICAL DEMANDS: The role requires regular sitting, talking, and hearing, along with manual dexterity for handling tools and controls. Occasional lifting of up to 25 pounds may be necessary. The position also involves commuting to various project sites.

EMCOR Government Services offers a competitive salary and a comprehensive benefits package, seeking talented individuals to contribute to our ongoing success.

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