Project Coordinator

2 weeks ago

Westerville, Ohio, United States EMCOR Government Services Full time

Job Title: Assistant Project Manager, Construction (Mechanical)

Reports to: Project Manager

FLSA Status: Full-Time / Exempt

Work Shift: Standard Business Hours

ABOUT EMCOR Government Services: EMCOR Government Services is a prominent provider of mechanical contracting services, specializing in a diverse array of projects, including commercial and governmental undertakings. Our expertise encompasses a wide range of facilities, ensuring quality and efficiency in every endeavor.

POSITION SUMMARY: The Assistant Project Manager plays a crucial role in assisting the project management team in achieving project milestones and objectives. This position involves supporting the Project Manager in overseeing commercial construction projects, ensuring they are completed within the designated timeframe and budget while adhering to safety standards.

Key Responsibilities:

  • Assist the Project Manager in managing the overall project workflow from initiation to completion.
  • Collaborate with the Project Manager and field personnel to promote a safe working environment.
  • Review and comprehend contract and bid documents to facilitate project turnover.
  • Manage project documentation, including insurance, bonding, permits, submittals, and change orders.
  • Ensure all project documents are stored in the designated document control software.
  • Verify the distribution of accurate drawings to the field team.
  • Support the preparation of billing formats as per contract requirements.
  • Assist in the development and maintenance of project schedules.
  • Request purchase orders for major equipment and subcontractors, considering shipping requirements.
  • Facilitate material takeoffs in collaboration with trade supervisors.
  • Participate in meetings to discuss project scheduling, progress, and solutions to challenges.
  • Support project accounting in monthly billing and follow-up on outstanding balances.
  • Work with supervisors to ensure adherence to safety protocols.
  • Gather information for changes in scope and collaborate with the project team for pricing adjustments.
  • Assist field personnel in project closeout procedures.
  • Collect as-built drawings and coordinate with the VDC team for CAD requests.
  • Report critical issues to the Project Manager with proposed solutions.
  • Meet project site onboarding requirements as per contractual obligations.
  • Adhere to all company policies and safety programs.

QUALIFICATIONS:

To excel in this role, candidates must demonstrate the ability to fulfill essential duties effectively. The following qualifications are preferred:

  • 3 to 5 years of relevant experience in the construction sector.
  • Bachelor's degree in construction management, mechanical engineering, or a related field.
  • High School diploma or GED.
  • Familiarity with construction documentation and industry regulations.

TECHNICAL SKILLS:

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience with AutoCAD and other construction-related software.
  • Knowledge of project management and document control systems.
  • Familiarity with construction financial software.

ESSENTIAL ATTRIBUTES:

  • Excellent written and verbal communication skills.
  • Ability to lead and motivate teams effectively.
  • Strong organizational and multitasking capabilities.
  • Technical proficiency in project management and quality assurance.
  • Problem-solving skills at both strategic and tactical levels.
  • Integrity, professionalism, and commitment to company values.
  • Attention to detail and self-motivation.
  • Ability to foster positive relationships with colleagues and stakeholders.

LANGUAGE SKILLS: Effective communication and collaboration skills with various stakeholders are essential.

PHYSICAL DEMANDS: The role requires regular mobility, including sitting, walking, and occasional lifting of up to 25 pounds. Reasonable accommodations may be made for individuals with disabilities.

EMCOR Government Services offers a competitive salary and a comprehensive benefits package.

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