Immigration Services Coordinator/Project Leader

2 weeks ago

Alexandria, Virginia, United States HAYMAN-WOODWARD Full time
Job Overview

Position Title: Immigration Services Coordinator/Project Leader

Location: Alexandria VA

Language: English

Company Overview:

Hayman-Woodward is a global enterprise committed to eliminating bureaucratic barriers for individuals and organizations aiming to invest and prosper internationally. In a world that is increasingly interconnected, global mobility is vital for those aspiring to become genuine global citizens. HAYMAN-WOODWARD's international framework empowers clients to discover optimal business prospects in their chosen markets and countries.

Position Summary: This role is ideal for individuals who are eager to expand their knowledge. We are expanding our team. Are you someone who enjoys project management, meticulous details, and professional growth? This position is tailored for those who wish to understand the immigration process comprehensively.

Immigration Services Coordinators at Hayman-Woodward are tasked with overseeing controlled documents throughout the case management process, including conducting peer quality assessments. They act as the intermediary between Hayman-Woodward's internal stakeholders and clients to ensure client needs are effectively addressed. A typical day for a Coordinator will involve reviewing, editing, and formatting procedural documents of varying complexities while collaborating with document process owners and authors to ensure timely document development. Comprehensive on-the-job training will be provided.

Key Responsibilities:

  • Prepare legal documentation and assist in the formulation of visa petitions.
  • Regularly communicate with case managers, clients, and colleagues regarding project statuses, challenges, and documentation.
  • Conduct research, compile, and draft necessary documentation for cases.
  • Organize, input, and cross-reference documents.
  • Maintain an organized filing system for correspondence and legal documents.
  • Ensure proper indexing and filing of original legal documents.
  • Engage with clients regarding action items and critical deadlines.

Core Competencies:

  1. Analytical Problem Solving
  2. Attention to Detail
  3. Collaborative Team Player
  4. Exceptional Verbal and Written Communication
  5. Proactive Initiative
  6. Innovative Thinking
  7. Process Orientation
  8. Effective Time and Priority Management
  9. Bilingual: Fluent in English and Portuguese
  10. Project Management Skills

Ideal Candidate Qualifications:

  • Experience in managing client expectations.
  • Background in a law firm; familiarity with immigration processes is advantageous.
  • Skills in contract and vendor management.
  • Proficient in Windows-based software, including Word, Excel, Email, and PowerPoint.
  • Educational background in Library, Records, and Information Management, or a related field.
  • Understanding of records management principles, including handling business records in both paper and electronic formats.
  • Strong proficiency in Microsoft Office, particularly intermediate Excel skills.
  • Demonstrated proactive problem-solving abilities.
  • Enthusiasm for acquiring new skills.
  • Proven track record of meeting and exceeding deadlines.

Preferred Experience:

Experience in Immigration and/or Legal Services is preferred.

Educational Requirements:

Bachelor's Degree in Business, Political Science, or a related field.

Employment Type: Full-time, Contract with a flexible schedule.

EEOC: We are an equal opportunity employer.

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