Administrative Assistant III

8 hours ago


Marquand, Missouri, United States Indiana BMV Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant III to join our team at the Indiana State Police. As a key member of our Criminal History Unit, you will be responsible for providing direct management and support to our team, ensuring accurate and complete criminal histories for background checks.

Key Responsibilities
  • Develop and implement schedules and workflows to ensure efficient and effective operations
  • Assign duties and tasks to subordinate employees, providing guidance and support as needed
  • Monitor and report on issues with the CHRIS system, working with vendors to resolve problems
  • Train and evaluate subordinate employees, providing feedback and coaching to improve performance
  • Develop and maintain updated procedures for the Criminal History Unit, ensuring compliance with state and federal regulations
  • Enter and review criminal arrest and disposition records, ensuring accuracy and completeness
  • Access and update records in the Prosecutor Portal, Doxpop, and MyCase systems
  • Process court orders and complete requests for FBI/NICS
  • Conduct quality control reviews of work performed by personnel, identifying areas for improvement
Requirements
  • High school graduate or equivalent GED
  • Minimum of 2 years' experience in criminal history records, preferably in a law enforcement or government agency
  • Ability to function independently and make decisions with sound judgment
  • Ability to maintain confidentiality and work under pressure
  • Comprehensive knowledge of CHRIS system and ability to communicate effectively, verbally and in writing
  • Ability to work with minimal supervision, prioritize work, and meet deadlines
Benefits
  • Competitive salary and benefits package
  • Opportunity to work in a dynamic and fast-paced environment
  • Chance to make a meaningful contribution to public safety and justice


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