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Administrative Assistant III
2 months ago
We are seeking a highly skilled and experienced professional to join our team as a Criminal History Unit Manager at the Indiana BMV. As a key member of our organization, you will be responsible for providing direct management to the Criminal History Unit and aiding other units to ensure accurate and complete criminal histories for background checks.
Key Responsibilities- Develop and Implement Schedules: Create and manage schedules for subordinate employees to ensure efficient workflow and productivity.
- Assign Duties and Monitor Performance: Assign tasks and responsibilities to subordinate employees and monitor their performance to ensure high-quality results.
- Monitor and Report Issues: Identify and report any issues or discrepancies in the CHRIS system to vendors and stakeholders.
- Train and Evaluate Subordinates: Provide training and evaluation to subordinate employees to ensure they have the necessary skills and knowledge to perform their duties effectively.
- Develop and Maintain Procedures: Develop, write, and maintain updated procedures for the Criminal History Unit to ensure compliance with regulations and standards.
- Entry and Review of Criminal Arrests and Dispositions: Enter and review criminal arrest and disposition data into the CHRIS system to ensure accuracy and completeness.
- Access and Update Dispositions: Access and update dispositions in the Prosecutor Portal, Doxpop, and MyCase systems to ensure accurate and complete information.
- Process Court Orders: Process court orders and other documents related to criminal history records.
- Conduct Quality Control Reviews: Conduct periodic quality control reviews of work performed by personnel to ensure high-quality results.
- Complete Requests for FBI/NICS: Complete requests for FBI/NICS to include Restoration of Rights, Gun Denials, and Domestic Violence Determinations.
- Complete Performance Appraisal Reports: Complete annual civilian employee performance appraisal reports.
- Assist with CHRIS Design and Workflow: Assist in the design and workflow of new CHRIS systems to ensure efficient and effective operations.
- Attend Department Meetings and Conferences: Attend department meetings and conferences to stay informed and up-to-date on industry developments and best practices.
- Assist with FBI Surveys and Audits: Assist with FBI surveys and audits to ensure compliance with regulations and standards.
- High School Diploma or Equivalent: Must have a high school diploma or equivalent GED.
- Minimum of 2 Years' Experience: Must have a minimum of 2 years' experience in criminal history records, preferably in a management or supervisory role.
- Ability to Function Independently: Must be able to function independently with minimal supervision.
- Ability to Maintain Confidentiality: Must be able to maintain confidentiality and handle sensitive information with discretion.
- Ability to Work Under Pressure: Must be able to work under pressure and meet deadlines in a fast-paced environment.
- Ability to Make Decisions and Delegate: Must be able to make decisions, exercise sound judgment, and delegate tasks effectively.
- Comprehensive Knowledge of CHRIS System: Must have comprehensive knowledge of the CHRIS system and its operations.
- Knowledge of Applicant Application, Prosecutor, Doxpop, and MyCase Portals: Must have knowledge of the Applicant Application, Prosecutor, Doxpop, and MyCase portals and their operations.
- Ability to Communicate Effectively: Must be able to communicate effectively, verbally and in writing.
- Ability to Work with Minimal Supervision: Must be able to work with minimal supervision and prioritize tasks effectively.
- Ability to Assess, Input, File, Organize, and Retrieve Information: Must be able to assess, input, file, organize, and retrieve information using various computer applications and systems.
- Ability to Proofread Documents with Accuracy: Must be able to proofread documents with accuracy and attention to detail.
- Ability to Train and Evaluate Personnel: Must be able to train and evaluate personnel to ensure they have the necessary skills and knowledge to perform their duties effectively.
