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Leave Management Administrator

1 month ago

Aurora, Colorado, United States City of Aurora Full time
Job Title: Leave Management Administrator

Job Summary:

The Leave Management Administrator is a strategic and autonomous role responsible for overseeing and administering all employee leave programs, including but not limited to Family and Medical Leave Act (FMLA) leave, military leave and USERRA compliance, the city of Aurora's Employee Medical Leave, and Short and Long-Term Care programs.

Key Responsibilities:

  • Manage the end-to-end process for all leave requests, including FMLA, military leave, Employee Medical Leave, Short- and Long-Term Care leave, and other applicable leave programs.
  • Collaborate with healthcare providers, employees, and management to facilitate a smooth return-to-work process and discuss any necessary accommodations.
  • Ensure compliance with federal, state, and local leave regulations and company policies. Review and update internal leave policies regularly.
  • Maintain accurate and up-to-date records of all leave requests and related documentation in Workday.
  • Coordinate with payroll and benefit teams to ensure accurate compensation and benefits continuation during leave periods.
  • Lead the development, enhancement, and implementation of leave programs and processes, ensuring they align with organizational goals and legal requirements.
  • Spearhead initiatives to improve leave management efficiency and employee experience.
  • Provide training and coaching to supervisors and managers on leave policies, procedures, and best practices.
  • Develop and deliver training materials, workshops, and resources to ensure consistent understanding and application of leave policies across the organization.
  • Act as a subject matter expert and resource for supervisors and employees dealing with complex leave situations.
  • Serve as the primary point of contact for employees seeking information or assistance with leave requests and processes. Provide clear and concise communication to employees regarding their leave options, rights, and responsibilities.
  • Generate regular reports on leave usage, trends, and compliance for HR leadership.
  • Monitor and analyze leave data to identify areas for improvement and recommend solutions.
  • Participate in benefit-related projects and initiatives to include annual Open Enrollment.
  • Performs additional duties as assigned.

Requirements:

  • Bachelor's degree in human resources management, Business Administration, or related field.
  • At least 3 years of experience coordinating or managing leave of absence and disability programs.
  • In-depth knowledge of FMLA, USERRA, Colorado leave laws, and disability programs.
  • Familiarity with Americans with Disabilities Act (ADA) and workers' compensation laws and regulations.
  • Experience using Workday (specifically experience with time and absence tracking).
  • Knowledge of industry standards and best practices in leave management, including processes for handling complex leave cases, intermittent leave, and the integration of leave with Americans with Disabilities Act (ADA) and workers' compensation.
  • Strong foundational knowledge of HR principles and best practices.
  • Proficiency in using an HR Information Systems (HRIS) or Absence systems, particularly for tracking and managing leave data. Experience with Workday is highly preferred.
  • Familiarity with internal leave policies, organizational structure, and processes to ensure alignment with compliance requirements.

Preferred Qualifications:

  • Strong ability to analyze complex leave scenarios, interpret regulations, and make informed decisions that balance compliance with employee needs and organizational risk.
  • Exceptional verbal and written communication skills, with the ability to clearly convey leave policies, procedures, and expectations to employees and managers at all levels.
  • Proficient in developing and delivering effective training programs for supervisors and managers on leave-related topics.
  • Skilled in identifying issues, evaluating alternatives, and implementing solutions to resolve complex leave management challenges.
  • Excellent organizational skills with the ability to manage multiple tasks and deadlines efficiently in a fast-paced environment.
  • High level of accuracy in managing and maintaining leave records, documentation, and compliance reporting.
  • Strong leadership skills with the ability to influence and drive change in leave management practices across the organization.

Essential Personnel:

When a local announcement of emergency or disaster is declared by the city, all city of Aurora employees may be required to work as essential personnel.

Physical Demands:

Sedentary physical work that involves moving no more than 10 pounds at a time.

Occasional lifting, carrying, walking and standing.

Occasional pushing, pulling, bending and stooping.

Clear vision to read and interpret reports and other written documents.

Speech communication and hearing to maintain communication with employees.

Hand/eye coordination for operation of computer keyboard, carts and moveable shelving

Working Environment:

Works primarily indoors in an office setting.

Equipment Used:

Uses standard office equipment including personal computer and common office software including Microsoft Office Suite and Workday.

This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

For Veterans:

Please show all of your employment history, including military service and related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:

As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.