Administrative Support Specialist

2 weeks ago

Poughkeepsie, New York, United States Vassar College Full time

{"h1": "Administrative Support Specialist", "p": "Vassar College is seeking an Administrative Support Specialist to provide administrative and operational support for multiple program offices, including Case Management, Advocacy, Resources, and Education (CARE), Health Promotion and Education (HPE), and Support, Advocacy, and Violence Prevention (SAVP).", "ul": [{"li": "Provide students with general information and appropriate referrals about the CARE, HPE, and SAVP offices."}, {"li": "Perform duties with latitude for exercising judgment, discretion and confidentiality in accordance with state laws and campus policies and procedures."}, {"li": "Provide logistical and scheduling support for various student programs, committee meetings and other administrative meetings."}, {"li": "Facilitate communication and maintain relationships with on and off campus partners."}, {"li": "Schedule appointments, send out departmental communications, and prepare informational documents as required."}, {"li": "Maintain student record databases such as Maxient and Titanium."}, {"li": "Assist with semester projects and on call schedule, reentry, sober host trainings."}, {"li": "Purchase and monitor expenses from all departmental budgets, and maintain departmental records. Complete expense reconciliations."}, {"li": "Communicate with multiple departments and information from administrators as directed."}], "h2": "Qualifications", "ul": [{"li": "Three to five years of progressively responsible administrative support experience."}, {"li": "Excellent computer skills are required including proficiency with the Google Apps suite (Drive, Docs, Mail, Calendars, Sheets) and the Microsoft Office suite (especially Word and Excel)."}, {"li": "Strong time management and organizational skills, attention to detail, and the ability to apply independent judgment with limited supervision and instruction."}, {"li": "Demonstrated ability to work and communicate effectively with diverse constituencies and competence in oral and written communications."}, {"li": "Tact, diplomacy, and the ability to exercise discretion and confidentiality."}, {"li": "Strong organizational skills, including the ability to effectively manage deadlines and multiple, competing priorities."}, {"li": "Ability to understand that students seeking support often have layered and intersectional needs."}, {"li": "Must be able to work both independently and as part of a collaborative team."}, {"li": "Associate's degree preferred."}], "h3": "About Vassar College", "p": "Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape. Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups. Vassar College is a smoke-free, tobacco-free campus."}

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