Document Preparation Specialist

4 days ago

Mount Vernon, Kentucky, United States Novitex Full time
About the Role:

We are seeking a highly detail-oriented and organized individual to join our team as a General Clerk 1. As a key member of our document digitization process, you will play a crucial role in ensuring the smooth transition from physical to digital documents.

Your primary responsibilities will include preparing documents for digitization by sorting, organizing, and arranging them according to established guidelines and specifications. You will also operate scanning equipment to create high-quality digital copies of documents, maintaining strict attention to detail to ensure accuracy and clarity.

Essential Job Responsibilities:
  • Prepare documents for digitization by sorting, organizing, and arranging them according to established guidelines and specifications.
  • Operate scanning equipment to create high-quality digital copies of documents, ensuring accuracy and clarity.
  • Maintain strict attention to detail while scanning documents to ensure that all pages are captured accurately and in the correct sequence.
  • Assist with the classification and indexing of digital documents based on specified criteria, facilitating easy retrieval and access.
  • Monitor document workflows to ensure timely processing and completion of digitization tasks, escalating any issues or discrepancies as needed.
  • Adhere to strict confidentiality and security protocols to protect sensitive information contained within the documents.
  • Collaborate effectively with team members to coordinate workflows and meet project deadlines.
  • Follow all client-specific procedures and guidelines related to document handling and digitization processes.
  • Maintain a clean and organized work area to optimize productivity and workflow efficiency.
Qualifications:
  • High school diploma or equivalent qualification required.
  • Prior experience in document handling, scanning, or data entry preferred but not required.
  • Basic computer skills, including familiarity with scanning equipment and software.
  • Strong attention to detail and accuracy in document processing and data entry tasks.
  • Ability to follow instructions and work independently with minimal supervision.
  • Effective communication skills and the ability to collaborate with team members.
  • Adaptable and able to work efficiently in a fast-paced environment.
  • Commitment to maintaining confidentiality and adhering to security protocols.
  • Physical ability to lift and move boxes of documents as needed.
Exela is an Equal Opportunity Employer:

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. Qualified applicants will be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

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