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Administrative Coordinator

2 months ago

Phoenix, Arizona, United States Chemical Strategies Full time
Job Summary

This full-time position is primarily responsible for managing a variety of general office activities by performing the following duties.

Key Responsibilities
  • Ensure security, integrity, and confidentiality of data.
  • Ensure adherence to office policies and procedures.
  • Monitor and maintain office supply inventory at all sites.
  • Review and approve office supply acquisitions for all sites.
  • Provide exceptional customer service to clients and employees at the front desk.
  • Manage meeting room schedules and ensure timely communication with team members.
  • Receive, record, and distribute packages and mail in a timely manner.
  • Assist with travel arrangements for employees as needed.
  • Maximize office productivity through proficient use of software applications.
  • Manage internal staff relations with Human Resources assistance.
  • Maintain a safe and secure working environment.
  • Maintain and implement hardcopy and digital filing systems.
  • Research and develop resources to create timely and efficient workflow.
  • Establish uniform correspondence procedures and style practices.
  • Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
  • Work with the Executive leadership team to plan office layout, develop an office budget, and initiate cost reduction programs.
  • Analyze and organize office operations and procedures to ensure maximum efficiency.
  • Perform maintenance of office equipment and furniture, including cleaning, maintenance, repairs, and replacement as needed.
  • Assist with planning and organizing company events with the Executive Team and Human Resources.
Invoicing Responsibilities
  • Carry out daily invoicing for all customers and manage invoicing-related communications with customers.
Requirements
  • Associate degree (A.A.) or equivalent from a two-year college or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.
  • Knowledge of Accounting software, Contact Management systems, Database software, Internet software, and Microsoft Office Suite of Programs.
  • Residency in Arizona and ability to commute daily to our headquarters in Phoenix, Arizona.
Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance
  • Paid Time Off (Vacation, Sick & Holidays)
  • Hours (M-F) 8am-5pm
  • $19-$22 hourly

Chemical Strategies, Inc. is an industry-leading chemical distributor, supply management company, and third-party logistics provider. We specialize in providing a full range of chemicals and associated materials in all packages, sizes, and grades. Our customers include private high technology companies in industries that include Aerospace, Defense Contracting, R&D, and Semiconductor manufacturing.

Chemical Strategies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.