Proposal Management Specialist

2 months ago

New Orleans, Louisiana, United States Iron Mountain Full time

At Iron Mountain, we understand that effective work creates a positive influence on our clients, our workforce, and the environment. This is why we seek intelligent, dedicated individuals to join our team. Whether you are beginning your career or considering a transition, we invite you to explore how you can enhance the impact of your contributions at Iron Mountain.

We offer expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. Every day, we proudly collaborate with our 225,000 clients globally to safeguard their priceless artifacts, optimize their inventory, and ensure their data privacy through innovative and socially responsible methods.

Are you eager to be part of our growth narrative while developing your skills in a culture that values your unique contributions? If so, let’s initiate a dialogue.

Advance Your Career at Iron Mountain

Are you driven by results and prepared to kickstart your career with a leading global organization?

Iron Mountain is searching for a proactive Proposal Management Specialist to join our vibrant Public Sector Proposal Team.

In this role, you will be instrumental in supporting our U.S. Federal and SLED Sales teams, engaging with exciting proposal initiatives. Your skills in critical thinking and problem-solving will be vital as you manage competing priorities and adhere to tight deadlines with expertise. Join us and make a difference from the outset.

What We Provide:

  • Fully remote work opportunity
  • Flexible working hours
  • Comprehensive benefits starting on Day 1
  • 3 Weeks Paid Vacation + 7 Paid Holidays + Sick Leave
  • 401(k) with company matching & Employee Stock Purchase Program
  • Tuition Reimbursement
  • Bonus Potential

Key Responsibilities:

  • Prepare and submit compliant customer responses to RFQs and ITBs within the specified timeframe.
  • Assist with qualification and information requests, including basic company details, proposal forms, resumes, or project information.
  • Support Iron Mountain's unsolicited proposal process, including document preparation and opportunity submission into the company’s contract management system.
  • Help the Sales Team verify customer requirements with technical experts.
  • Collaborate with the Sales Team to enter opportunities into the contract management system promptly.
  • Coordinate resource availability with the Proposal Team's Manager and track assignments using proposal tracking tools.
  • Facilitate access to proposal areas, collaboration sites/tools, and proposal content libraries.
  • Maintain a database of customer portal log-in information and proposal tracking resources.
  • Assist in the upkeep of core proposal resources.

Essential Skills, Qualifications, and Competencies:

  • Bachelor's Degree and a minimum of 1 year of relevant experience.
  • Proficient in MS Office suite, Adobe Professional, and preferably experienced with Google Suite (Docs, Sheets, Slides).
  • Exceptional organizational skills, with a keen eye for detail and strong time management abilities.
  • Proven ability to multitask, thrive in a fast-paced environment, and meet deadlines.
  • Familiarity with industry proposal best practices in government contracting (i.e., Shipley or APMP).
  • Understanding of the government acquisition process and regulations.
  • Working knowledge of Responsive (formerly RFPIO) database or similar proposal automation software.
  • Ability to work independently.

Global Operations

Global Operations fosters innovation and a heightened focus on customer satisfaction through its ongoing commitment to deliver world-class services and solutions to our clients and business units, alongside new capabilities and efficiencies that drive our commercial and growth initiatives. Global Operations oversees the operations of Global Records and Information Management, Global Real Estate, Global Safety, Risk & Security, Sales Operations, Revenue Management, Global Imaging, and Global Business Services, as well as Global Operations Transformation.

Join us at Iron Mountain, where our culture and values are upheld and respected every day.

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