Department Administrator

3 days ago

Stony Brook, New York, United States Stony Brook Medicine Full time
Job Summary

We are seeking an experienced and skilled Department Administrator to join our team at Stony Brook University. The successful candidate will provide comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and procedures.

Key Responsibilities
  • Provide leadership in managing all administrative aspects of the Department of Computer Science, including operational and strategic planning, undergraduate/graduate program development, fiscal management, and personnel.
  • Educate and assist faculty, staff, and students in navigating University regulations and policies in various areas, such as events, travel, moving, and reimbursement expenses.
  • Maintain close communication with the Chair and serve as liaison between various administrative offices.
  • Represent the department at functions and activities, such as faculty recruitment events, admitted students' day, student orientations, conferences, and workshops.
  • Manage space for the department, collaborating with the building manager, faculty, and staff.
  • Manage and provide oversight for NYS and Research Foundation personnel appointments for the Department from recruitment through termination or retirement.
  • Coordinate visa application materials for faculty, visitors, postdocs, and visiting students as needed.
Financial Planning and Budgeting
  • Manage and oversee all fiscal operations for the Department of Computer Science, including developing the operational budget, budget proposals, policies, and fiscal guidelines that support departmental growth.
  • Develop projection reports, analyze/reconcile variances, and manage revenue.
  • Ensure departmental compliance with university fiscal policies and procedures.
  • Work with the Chair and College of Engineering and Applied Sciences to develop operating and strategic budget plans and requests.
  • Handle all departmental accounts, including State, Special Appropriation (EIP), IFR, SBF, and IDC accounts.
Staff Management & Supervision
  • Recruit, hire, and manage direct reports, including workload distribution and objectives, annual performance programs/evaluations, labor relations issues, approval for time off, and professional development.
  • Assure that all staff participate in required compliance training offered by the university.
  • Find opportunities for team training and skills advancement.
  • Collaborate with the (UG & Grad) Program Managers to ensure adherence to (Departmental, CEAS, Graduate School, Registrar, VIS, etc.) policies, processes, and procedures.
Requirements
  • Bachelor's degree (foreign equivalent or higher).
  • Four (4) years of full-time independent administrative experience.
  • Staff supervisory experience to include guiding, developing, and leading staff career pathing.
  • Experience managing complex projects.
  • Proficiency with modern office computing software tools (such as Microsoft Office or Google Docs) and networked information systems.
  • Experience in managing academic business, budgeting, and human resources.
Preferred Qualifications
  • Master's Degree (foreign equivalent or higher) in Business, Higher Education Administration, or related field.
  • Experience with visa/immigration paperwork.
  • Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, personnel, and/or purchasing policies & procedures.
  • Experience in procurement functions.
  • Experience in academic functions such as student recruitment, student admissions, student advising, course scheduling, enrollment management.

  • Department Administrator

    2 days ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Department Administrator is a key leader responsible for facilitating the overall goals of the highly complex Computer Science department. This role provides comprehensive administrative support to the Chair, faculty, and staff, ensuring adherence to University, Research Foundation (RF), and Stony Brook Foundation (SBF) policies and...

  • Administrative Department Lead

    7 days ago

    Stony Brook, New York, United States Stony Brook University Full time

    Required Qualifications: Bachelor's degree (foreign equivalent or higher) Four (4) years of full-time independent administrative experience Staff supervisory experience to include guiding, developing and leading Administrator, Computer Science, Financial Planning, Department, Staff, Faculty, Healthcare, EducationKey Responsibilities: Provide administrative...

  • Operations Training Administrative Professional

    3 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Title: Operations Training Administrative ProfessionalStony Brook University is seeking a highly skilled and experienced Operations Training Administrative Professional to join our team. As a key member of our University Police Department, you will play a critical role in ensuring the smooth operation of our training programs and accreditation...

  • Materials Management Administrative Coordinator

    2 days ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Materials Management Administrative Coordinator to join our team at Stony Brook Medicine. The successful candidate will assist the materials management department with ordering and receiving supplies and implants for surgical cases in the Perioperative Area of Stony Brook Hospital.Key...

  • Materials Management Administrative Coordinator

    2 days ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryStony Brook Medicine is seeking a highly skilled Materials Management Administrative Coordinator to join our team. As a key member of our Materials Management department, you will play a vital role in ensuring the smooth operation of our supply chain.Key ResponsibilitiesAssist with ordering and receiving supplies and implants for surgical cases in...

  • Materials Management Administrative Coordinator

    2 days ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryStony Brook Medicine is seeking a highly skilled Materials Management Administrative Coordinator to join their team. The successful candidate will be responsible for assisting the materials management department with ordering and receiving supplies and implants for surgical cases in the Perioperative Area of Stony Brook Hospital.Key...

  • Accreditation and Compliance Coordinator

    1 week ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled Accreditation and Compliance Coordinator to join our team at Stony Brook Medicine. The successful candidate will be responsible for coordinating the essential compliance and administrative functions for the University Police Department.Key ResponsibilitiesCoordinate compliance with the New York State Division of...

  • Accreditation and Operations Coordinator

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Accreditation and Operations Coordinator to join our team at Stony Brook University. This role will be responsible for coordinating the essential compliance and administrative functions for the University Police Department, ensuring that all requirements are met and deadlines are adhered to.Key...

  • Executive Assistant II

    2 weeks ago

    Stony Brook, New York, United States SB Clinical Practice Management Full time

    Job SummaryWe are seeking an experienced Executive Assistant II to provide high-level administrative support to our department. The successful candidate will be responsible for managing the executive calendar, coordinating travel arrangements, and handling confidential information.Key ResponsibilitiesProvide administrative support to the departmental...

  • Human Resources Assistant

    3 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Human Resources Assistant to join our team at Stony Brook Medicine. The successful candidate will be responsible for providing administrative support to the HR department, including recruitment, hiring, and retention, time and attendance functions, and employee relations.Key ResponsibilitiesAssist...

  • Emergency Medicine Physician

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly skilled and experienced Emergency Medicine Physician to join our team at Stony Brook University Hospital. As an attending physician, you will provide clinical coverage in the Emergency Department, teach and supervise residents and medical students, contribute to successful research programs, and provide service in an...

  • Emergency Medicine Physician

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly skilled Emergency Medicine Physician to join our team at Stony Brook University Hospital. As an attending physician, you will provide clinical coverage in the Emergency Department, teach and supervise residents and medical students, contribute to successful research programs, and provide service in an administrative...

  • Hospitalist Program Coordinator

    7 days ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryThe Hospitalist Program Coordinator provides administrative support to the Hospitalist Program at Stony Brook Medicine. The successful candidate will demonstrate a professional demeanor, excellent organizational skills, and attention to detail. Key responsibilities include reviewing patient assignments, reassigning patients to clinical teams, and...

  • Accreditation and Operations Coordinator

    4 weeks ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Accreditation and Operations Coordinator to join our team at Stony Brook Medicine. This is a full-time appointment with a competitive salary and benefits package.Key ResponsibilitiesCoordinate the essential compliance and administrative functions for the University Police Department, including...

  • Emergency Medicine Physician

    5 days ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary:We are seeking an exceptional Emergency Medicine Physician to join our team at Stony Brook University. As an attending physician, you will provide clinical coverage at our Emergency Department, teaching and supervising residents and medical students, contributing to successful research programs, and providing service in an administrative capacity...

  • Emergency Medicine Physician

    1 month ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly skilled and experienced Emergency Medicine Physician to join our team at Stony Brook University Hospital. As an attending physician, you will provide clinical coverage at our Emergency Department, teach and supervise residents and medical students, contribute to successful research programs, and provide service in an...

  • Accreditation and Operations Coordinator

    6 days ago

    Stony Brook, New York, United States Stony Brook Medicine Full time

    Job Summary:The Accreditation and Operations Coordinator will be responsible for coordinating the essential compliance and administrative functions for the University Police Department. This includes compliance with the New York State Division of Criminal Justice Services accreditation program, the Jeanne Clery Disclosure of Campus Security Policy and Campus...

  • Emergency Medicine Physician

    2 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly skilled and experienced Emergency Medicine Physician to join our team at Stony Brook University Hospital. As an attending physician, you will provide clinical coverage in the Emergency Department, teach and supervise residents and medical students, contribute to successful research programs, and provide service in an...

  • Emergency Medicine Physician

    4 weeks ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job SummaryWe are seeking a highly skilled and experienced Emergency Medicine Physician to join our team at Stony Brook University Hospital. As an attending physician, you will provide clinical coverage at our Emergency Department, teach and supervise residents and medical students, contribute to successful research programs, and provide service in an...

  • Emergency Medicine Physician

    2 days ago

    Stony Brook, New York, United States Stony Brook University Full time

    Job Summary:The selected candidate will serve as an attending physician providing clinical coverage at Stony Brook University Hospital Emergency Department. They will also be responsible for teaching and supervising residents and medical students, contributing to successful research programs, and providing service in an administrative capacity as...