Office Administrator

4 days ago


Westwood, New Jersey, United States Holy Name Hospital Full time

About the Role

We are seeking a highly skilled and experienced Office Manager to join our team at Holy Name Hospital. As a key member of our administrative staff, you will be responsible for the overall management of our office site, including facility and equipment maintenance, day-to-day supervision of designated personnel, and payroll preparation.

Key Responsibilities

  • Assist with interviews, hires, evaluations, and disciplines direct reporting staff.
  • Handle all patient and visitor concerns and ensure timely resolution.
  • Supervise the daily cash collection and time of visit payments.
  • Develop daily operating policies, protocols, and procedures for the site; train staff and implement policies.
  • Monitor compliance, coach, and counsel staff as necessary.
  • Provide day-to-day supervision for all staff working at the facility.
  • Allocate work among staff and ensure that work is completed within appropriate time frames.
  • Prioritize tasks and keep staff informed of priorities.
  • Order supplies for the facility.
  • Timely submission of all pre-certification requests.
  • Monitor performance against budget and take corrective action as indicated.
  • Prepare payroll for facility staff and prepare weekly work schedule for all facility staff.
  • Act as liaison for the facility and staff with all other parties.
  • Ensure that the facility is well maintained and that all equipment is maintained and serviced appropriately in accordance with regulatory requirements.

Requirements

  • High School Diploma or equivalent experience required.
  • Bachelor's Degree in Business Administration or a healthcare-related field preferred.
  • Experience in word processing and spreadsheet software (Microsoft Word, Lotus, and Excel) preferred.
  • 1-3 years of supervisory experience in a medical office setting preferred.
  • Previous Office Manager experience preferred.

What We Offer

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.


  • Westwood, New Jersey, United States Ardent Health Full time

    About the RoleWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Ardent Health. As a Medical Receptionist, you will play a critical role in ensuring the smooth operation of our medical office.Key ResponsibilitiesMedical Records Management: Accurately enter, maintain, and report all medical history, medical coding,...


  • Westwood, New Jersey, United States Mavi North America Full time

    Mavi North America is seeking a highly skilled Customer Service Coordinator to join their team in a dynamic and fast-paced environment. As a key member of the customer service team, you will play a critical role in ensuring seamless order fulfillment and exceptional customer experience.Key Responsibilities:Gathering and processing orders from sales...


  • Westwood, Massachusetts, United States A Law Firm Full time

    Job OverviewPosition Summary:We are in search of a skilled Office Administration Supervisor for our legal practice. The successful candidate will be meticulous, organized, and adept at handling a variety of office responsibilities effectively. If you have a solid background in office administration within a legal environment and demonstrate exceptional...


  • Westwood, United States Safety NetAccess, Inc. Full time

    JOB SUMMARY: As the Business Office Administrator, you are responsible for the overall support of the office as well as support of the HR department and other areas of the office as directed. This individual will handle tasks such as scheduling meetings and provide overall support to the office. RESPONSIBILITIES: Schedules office wide meetings, interviews...


  • Westwood, United States Safety NetAccess Inc Full time $60,000 - $65,000

    Job DescriptionJob DescriptionJOB SUMMARY:As the Business Office Administrator, you are responsible for the overall support of the office as well as support of the HR department and other areas of the office as directed. This individual will handle tasks such as scheduling meetings and provide overall support to the office. RESPONSIBILITIES:Schedules office...


  • Westwood, Massachusetts, United States Complete Staffing Full time

    Job DescriptionJob Title: Administrative CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Complete Staffing. As an Administrative Coordinator, you will provide administrative support to our attorneys and other legal staff, ensuring the smooth operation of our law firm.Key...


  • Westwood, Massachusetts, United States Life Works Full time

    About Life WorksWe're a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.Job SummaryWe're seeking a highly...


  • Westwood, Massachusetts, United States Eversource Energy Full time

    About the RoleEversource Energy is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including preparing...

  • Office Coordinator

    1 week ago


    Westwood, Massachusetts, United States Complete Staffing Solutions Full time

    Job OverviewWork Schedule: Monday – Friday, 9:00 AM - 5:00 PM, full-timePosition Summary:Complete Staffing Solutions is in search of a dependable, organized, and detail-oriented Office Coordinator.The primary role involves managing phone communications, which are generally not overwhelming as most calls are directed to the respective...


  • Westwood, Massachusetts, United States Complete Staffing Full time

    Job DescriptionJob Title: Legal Administrative AssistantJob Type: Full-timeCompany: Complete StaffingAbout Us: We are a leading staffing agency providing top talent to businesses in the legal industry.Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide...


  • Westwood, Massachusetts, United States TK Elevator Full time

    Position Overview:TK Elevator is seeking a skilled Operations Administrator to support our modernization operations department. This role is essential for ensuring that our administrative processes run smoothly and effectively.Key Responsibilities:1. Manage turnover approval requests for jobs scheduled for final inspection.2. Maintain accuracy in Operations...

  • Office Manager

    6 days ago


    Westwood, United States Holy Name Hospital Full time

    Description Office Manager Holy Name is New Jersey's last remaining independent, Catholic health system, comprising a comprehensive 361-bed acute care medical center, a cancer center, medical fitness center, residential hospice, nursing school, and physician network. The system has a national reputation for providing culturally sensitive care to a diverse...


  • Westwood, United States Citizens Full time

    DescriptionCitizens Securities, Inc. is honored to be a high-quality provider in the investment industry. As an Administrative Assistant, you will be responsible for providing general administrative and clerical support for Citizens Wealth Management Divisional and Regional Sales Managers. Responsibilities may include, but are not limited to: coordination of...


  • Westwood, United States Citizens Full time

    Description Citizens Securities, Inc. is honored to be a high-quality provider in the investment industry. As an Administrative Assistant, you will be responsible for providing general administrative and clerical support for Citizens Wealth Management Divisional and Regional Sales Managers. Responsibilities may include, but are not limited to: coordination...

  • Office Coordinator

    2 weeks ago


    Westwood, Massachusetts, United States Complete Staffing Solutions Full time

    Position OverviewComplete Staffing Solutions is seeking a dedicated full-time Office Coordinator.Work Schedule: Monday to Friday, 9 AM - 5 PMOpportunity for Permanent Placement Key Responsibilities:Organize and manage appointments and eventsWelcome and assist visitors at the officeHandle incoming phone inquiriesCreate and maintain efficient filing...


  • Westwood, United States A Law Firm Full time

    Job DescriptionJob Description**Overview:**We are seeking an experienced Office Manager for our Law firm. The ideal candidate will be organized, detail-oriented, and capable of managing various office tasks efficiently. If you have a background in office management in a law firm and possess strong organizational skills, we encourage you to...


  • Westwood, Massachusetts, United States Bergen County Law Office Full time

    Job OverviewBergen County Law Office is seeking a full-time, seasoned Legal Assistant to support our dynamic team.This position offers a unique opportunity for the right individual to contribute to a thriving legal practice. Candidates must possess 3-5 years of relevant experience in a law office setting.Please note that applicants lacking the required...


  • Westwood, Massachusetts, United States Omega Enterprises Full time

    Job Description for Office Management Clerk TrainingAt Omega Enterprises, we are seeking a highly organized and detail-oriented individual to join our team as an Office Management Clerk. The successful candidate will be responsible for providing administrative support to our office operations.Key Responsibilities:Correspondence Management: Handle postal and...

  • Paralegal

    4 months ago


    Westwood, United States Bergen County Law Office Full time

    Job DescriptionJob DescriptionBergen County Law Firm has an immediate opening for a full-time Experienced paralegal.This is an opportunity for the right candidate to join a successful and growing law firm. We require that candidates have 3-5 years of current law office experience.Candidates who do not have the specified experience will not be...


  • Westwood, Massachusetts, United States Complete Staffing Solutions, Inc. Full time

    Job OverviewPosition: Chief Human Resources OfficerCompany: Complete Staffing Solutions, Inc.Location: Westwood, MASalary: $105,000 - $120,000 annuallyEmployment Type: Full-timeAbout Us:Complete Staffing Solutions, Inc. has been dedicated to supporting individuals with intellectual and developmental disabilities since 1954. We are seeking a professional who...


  • Westwood, Massachusetts, United States Thunderbolt Inc Full time

    Are you a detail-oriented professional with a passion for financial analysis and accounting? Do you thrive in a dynamic and innovative environment where you can bring your expertise to the forefront? At Thunderbolt Inc, we're seeking a skilled Financial Accountant to join our Back Office Operations team.Key Responsibilities:Independently manage all financial...


  • Westwood, Massachusetts, United States Safety NetAccess Inc Full time

    Job SummaryThe Business Office Administrator will provide critical support to the office and HR department at Safety NetAccess Inc. This role will be responsible for scheduling meetings, managing office operations, and ensuring the smooth day-to-day functioning of the office.Key ResponsibilitiesScheduling and CoordinationSchedule office-wide meetings,...