Grant Administrator

5 days ago

Seattle, Washington, United States Plymouth Housing Full time
About the Role

Plymouth Housing is seeking a highly skilled Grant Administrator to join our team. As a key member of our organization, you will play a pivotal role in managing and overseeing our diverse portfolio of governmental and private grants.

Key Responsibilities
  • Support the application and renewal processes for a large portfolio of grants, coordinating with various departments to ensure accuracy and alignment with organizational goals.
  • Maintain strong relationships with granting agencies, acting as the primary point of contact for funders.
  • Coordinate and support grant contract audits by preparing necessary documentation, responding to inquiries, investigating performance deviations, and developing Corrective Action Plans as needed.
  • Act as a backup for the Director of Grants, leading the grant application process, developing and maintaining grant agreements, overseeing Grant Specialists, and implementing grant management policies and procedures.
  • Facilitate and assist with monitoring visits by public funders, ensuring compliance and preparedness.
  • Oversee grant reporting, including reviewing and approving grant invoices to ensure alignment with grant requirements before submission.
  • Conduct subrecipient reviews to ensure compliance and proper fund utilization.
  • Provide summaries of grant requirements and support the training of relevant program and finance staff.
  • Act as the Administrator and Security Officer for the Homeless Management Information System (HMIS), managing user access and certifying HMIS compliance.
  • Work with program and finance teams to provide narrative detail on outcomes, trends, and significant events for grant reporting.
  • Serve as the backup for the Grant Specialist, ensuring seamless data collection for grant reporting.
  • Create and maintain processes to track grant awards, disbursements, and compliance, facilitating monthly reviews with key stakeholders.
  • Submit required documents through public funder grant administration systems and support user access to external grant funder reporting systems such as Agiloft and Zoom Grants.
Requirements
  • Commitment to diversity, equity, and inclusion in providing services to tenants and working with Plymouth staff.
  • Ability to communicate and work effectively with a diverse group of voices in support of Plymouth's commitment to becoming an anti-racist organization.
  • Strong organizational skills, with the ability to manage multiple grants, projects, and deadlines effectively.
  • Excellent communication skills, both verbal and written, with the ability to explain complex regulatory, budget, and financial information to a broad range of individuals.
  • Proven ability to build and maintain relationships with external partners and internal stakeholders.
  • Flexibility and adaptability in managing changing priorities and complex challenges.
  • Proficiency in Microsoft Office Suite, virtual meeting software, and grant management systems such as Agiloft and Zoom Grants.
  • Strong analytical skills, with a focus on attention to detail and accuracy.
Qualifications
  • Bachelor's Degree in Accounting, Public Administration, or a related discipline, or an equivalent combination of education and relevant work experience.
  • Minimum of 3 years of experience in nonprofit or social services sectors.
  • Minimum of 2 years of experience in grant management.
  • Experience with grant writing is highly desirable.
  • Familiarity with the Permanent Supportive Housing (PSH) environment is a plus.
Benefits

Plymouth Housing offers a comprehensive benefits package for Full-Time employees, including Medical, Dental, Vision, PTO, and 403(b) options. Additionally, employees have access to supplementary benefits such as the Employee Assistance Program, a subsidized ORCA pass, and more.

Plymouth Housing is an equal opportunity employer. We recruit, hire, train and promote employees based on merit and business needs, and without regard for race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, military status, political affiliation, or any other factor protected by law.

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