Office Administrator

4 weeks ago


South Boston MA, United States Metalenz, Inc. Full time

About Metalenz, Inc.

Metalenz, a Boston-based venture-backed startup, develops innovative imaging and sensing solutions for consumer electronics markets using patented metasurface technology, advanced image processing, and machine learning algorithms.

The company's latest product, Polar ID, is a groundbreaking polarizing camera that leverages metasurfaces to enable secure and affordable face unlock for all smartphones.

The Role

This position will oversee day-to-day office operations, serving as the primary contact for the office. Responsibilities include greeting visitors, answering incoming calls, managing the general company inbox, and coordinating logistics for in-house meetings.

The successful candidate will need a wide range of experience, be able to multitask in a fast-paced environment, and have a passion for people. They will work closely with the senior management team, Human Resources, and Finance to ensure seamless operations.

Key Responsibilities

  • Manage office supplies and coordinate logistics for in-house meetings
  • Assist with mailing and shipments companywide
  • Maintain, file, and track various general and legal documents
  • Maintain executive calendar and provide travel management for the CEO and Senior Leadership team
  • Schedule meetings and assist with meeting preparation
  • Work closely with Finance on expense reports and vendor relationships
  • Be the main point of contact with building management regarding facilities maintenance
  • Execute and spearhead company events and outings

Requirements

  • 5 years of prior administrative experience required
  • Proficiency in computer and software skills (Microsoft Office 365 Suite, DocuSign, Smartsheet)
  • Exceptional verbal and written communication skills
  • Strong organizational skills, ability to multi-task and problem-solve
  • Positive, supportive attitude with a willingness to adapt and encourage others

What We Offer

  • Competitive salary
  • 401k with company contribution
  • IPO stock options
  • Competitive benefits package including company-paid health, dental, vision, life, LTD/ADD
  • Company contribution to Health Savings Account (HSA)
  • Employee Assistance Program
  • Collaborative office space, flexible work schedule with hybrid and/or work-from-home arrangements for qualified positions
  • Complimentary snacks and drinks, and occasionally lunch on-site
  • Free gym and bike parking on-site

About Us

Metalenz is an equal-opportunity employer committed to providing an open and inclusive environment for all its employees. The company prohibits any discrimination based on gender, gender identity, pregnancy, race, color, religion, sexual orientation, national origin, ancestry, age, disability, veteran status, criminal record, genetic information, or any other category protected by law.



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