Office Administrator
2 months ago
About Us Metalenz, a Boston based venture backed startup built on foundational research from Harvard University, develops next-generation imaging and sensing solutions for high-volume consumer electronics markets using patented low-cost metasurface technology, advanced image processing, and novel machine learning algorithms. The Company's latest product, Polar ID, is a groundbreaking polarizing camera that leverages the unique characteristics of metasurfaces to enable secure and affordable face unlock for all smartphones. The Position As the Office Manager & Executive Assistant to the CEO, you will be a central anchor in the day-to-day operations of the company. This position will perform various administrative and office support activities for the senior management team. The successful candidate will need a wide range of experience, must be able to multitask in a fast-paced environment and have a passion for people. This is an opportunity to join a rapidly growing company and to play an active and meaningful role in its growth. What you'll do Oversee day-to-day operations in the office; serving as the primary contact for the office. You will greet visitors, answer incoming calls, and manage the general company inbox for email correspondence. Manage office supplies and coordinate logistics for in-house meetings. Assist with mailing and shipments companywide (requires knowledge of FedEx and UPS portals). Maintain, file, and track various general and legal documents (NDAs, vendor agreements, evaluation agreements, etc). Maintain executive calendar and provide travel management for the CEO and Senior Leadership team as requested. Schedule meetings, both in-person and via Zoom, and assist with meeting preparation as requested. Assist Human Resources with coordination for employee recruitment, interview scheduling, onboarding coordination and orientation needs as requested by hiring manager(s) and IT. Work closely with Finance on expense reports and vendor relationships. Be the main point of contact with building management regarding facilities maintenance. Maintain communication with vendors, customers and building management, to ensure company needs are prioritized and recognized. Execute and spearhead company events and outings including coordination with HR and Marketing when appropriate. Brainstorm, lead, and execute company events and outings. Assist with other administrative duties as needed. What you'll need 5 years of prior administrative experience required. Proficiency in computer and software skills (Microsoft Office 365 Suite, DocuSign, Smartsheet). Exceptional verbal and written communication skills. Strong organizational skills, ability to multi-task and problem-solve. Positive, supportive attitude with a willingness to adapt and encourage others. Support the team and be a helpful resource to all. Flexible and able to think quickly in a fast-paced environment. Trustworthy and reliable - sensitivity to confidential matters will be required. Desire and willingness to learn and grow in knowledge and position. Must be eligible to work in the US without sponsorship or restriction. What we offer Competitive salary, 401k with company contribution, pre-IPO stock options. Based in downtown Boston near TD Garden, Metalenz is conveniently located across the street from North Station. Competitive benefits package including company paid health, dental, vision, life, LTD/ADD. Company contribution to Health Savings Account (HSA) Employee Assistance Program Collaborative office space, flexible work schedule with hybrid and/or work-from-home arrangements for qualified positions. Complimentary snacks and drinks, and occasionally lunch on-site. Free gym and bike parking on-site. Fun, energizing, highly collaborative environment in which each team member has the opportunity to make an impact. Metalenz is an equal-opportunity employer. The Company is committed to providing an open and inclusive environment for all its employees. The Company prohibits any discrimination based on gender, gender identity, pregnancy, race, color, religion, sexual orientation, national origin, ancestry, age, disability, veteran status, criminal record, genetic information, or any other category protected by law.
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Office Administrator
1 month ago
South Boston, United States Metalenz, Inc. Full timeAbout Us Metalenz, a Boston based venture backed startup built on foundational research from Harvard University, develops next-generation imaging and sensing solutions for high-volume consumer electronics markets using patented low-cost metasurface technology, advanced image processing, and novel machine learning algorithms. The Company's latest product,...
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Office Assistant
1 week ago
South Boston, United States Reporter Newspapers Full timeThornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and...
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Chief Administrative Officer
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South Boston, United States Committee for Public Counsel Services Full timeOverview The Committee for Public Counsel Services, the public defender agency of Massachusetts, is seeking a Chief Administrative Officer to provide strategic advice and support to the Chief Counsel on the management of daily operations of the agency. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life...
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Project Administrator
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Boston, United States UMass President‘s Office Full timeJob Summary:The University of Massachusetts President‘s Office Information Technology and Services (UITS) located in Westborough, MA is offering a Project Administrator Internship for current UMass students for up to 20 hours per week at $17.00 an hour. Project Administrator Interns work closely with UITS Project Managers to facilitate the mechanics of...
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Office Administrator
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Boston, United States Alantra Full timeALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division employs over 300...
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Office Administrator
4 weeks ago
South Jordan, United States Insight Global Full timeSCHEDULE: Monday – Friday, 8am – 5pm in officeJOB DESCRIPTION: The Office Administrator will support a large corporate engineering firm's offices in the Salt Lake area. We are looking for someone who is a go-getter and excited about joining a very close-knit team with fantastic culture. This is a long-term permanent contract-to-hire position that will...
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Office Administrator
4 weeks ago
South Jordan, United States Insight Global Full timeSCHEDULE: Monday – Friday, 8am – 5pm in officeJOB DESCRIPTION: The Office Administrator will support a large corporate engineering firm's offices in the Salt Lake area. We are looking for someone who is a go-getter and excited about joining a very close-knit team with fantastic culture. This is a long-term permanent contract-to-hire position that will...
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Office Administrative Manager
4 weeks ago
Boston, United States Professional Staffing Group Full timeOffice Administrative Manager What's In It For You: - Competitive Pay - Great benefit packages - Generous Paid Time Off - Strong opportunity for professional and career growth - Good onboarding program - Join a collaborative and empowering team - Solid job security - Fun and friendly work environment About the Opportunity: - A well-known , leading...
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Office Administrator
2 months ago
Boston, United States 2Life Communities Full time $26 - $30Oversee the day-to-day functioning of 2Life’s headquarters, ensuring that administrative processes run smoothly, and functions as an overall utility player who is able to step in and support a broad range of organizational needs.ESSENTIAL JOB FUNCTIONS*Office administration:Coordinate mail distribution.Monitor spending for office supplies and other...
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Office Administrator
2 months ago
South Plainfield, United States Mauser Packaging Solutions Full timeInclude: Develop, compile, formats and enters data into the Preventative Maintenance (PM) computer program. Serves as a Buyer in the research of sources, pricing and purchasing of parts, supplies and services. Maintains maintenance parts & supplies i Office Administrator, Administrator, Manufacturing, Business Services, Skills
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Office Administrator
2 months ago
South Plainfield, United States Mauser Packaging Solutions Full timeInclude: Develop, compile, formats and enters data into the Preventative Maintenance (PM) computer program. Serves as a Buyer in the research of sources, pricing and purchasing of parts, supplies and services. Maintains maintenance parts & supplies i Office Administrator, Administrator, Manufacturing, Business Services, Skills
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Office Assistant
2 weeks ago
Boston, United States Reporter Newspapers Full timeThornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and...
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Office Administrative Assistant
3 days ago
Boston, United States Brooksource Full timeOffice AssistantBoston MAPart Time (20 hours/Week)The Office Assistant plays a vital role in ensuring smooth day-to-day office operations by providing administrative and clerical support to the Office Manager and staff. This part-time position (4 hours per day) requires a proactive and organized individual capable of managing multiple tasks with efficiency...
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Office Administrator
2 months ago
East Boston, United States DEME Full timeAt DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office...
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Office Administrator
2 months ago
East Boston, United States DEME Full timeAt DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office...
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Welcome Office Administrator
1 month ago
Boston, United States Professional Staffing Group Full timeWelcome Office Administrator About the opening: Competitive pay rate. Opportunities for personal and professional growth. Supportive work environment. Responsibilities: Greet and welcome visitors in a professional and friendly manner. Answer and direct phone calls to appropriate individuals. Maintain reception area cleanliness and organization. Manage...
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Administrative Office Executive
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boston, United States CohnReznick LLP Full timeAs one of the nation’s top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do!We currently have an exciting career opportunity in our Administration team for an Office Coordinator based out of our Boston office.At CohnReznick, we’re...
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Office Manager, College Administration
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Boston, United States Professional Staffing Group Full timeOffice Manager, College Administration Are you an organized and detail-oriented individual ready to take on a key role in Boston, MA? We're offering $24/hr for this position, which requires at least 1 year of managerial experience in an office setting. As the Office Manager, you'll be responsible for overseeing administrative tasks to ensure smooth...
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Office Manager, College Administration
4 weeks ago
Boston, United States Professional Staffing Group Full timeOffice Manager, College Administration Are you an organized and detail-oriented individual ready to take on a key role in Boston, MA? We're offering $24/hr for this position, which requires at least 1 year of managerial experience in an office setting. As the Office Manager, you'll be responsible for overseeing administrative tasks to ensure smooth...
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boston, United States Brooksource Full timeOffice AssistantBoston MAPart Time (20 hours/Week)The Office Assistant plays a vital role in ensuring smooth day-to-day office operations by providing administrative and clerical support to the Office Manager and staff. This part-time position (4 hours per day) requires a proactive and organized individual capable of managing multiple tasks with efficiency...