Office Administrator
2 days ago
About Us Metalenz, a Boston based venture backed startup built on foundational research from Harvard University, develops next-generation imaging and sensing solutions for high-volume consumer electronics markets using patented low-cost metasurface technology, advanced image processing, and novel machine learning algorithms. The Company's latest product, Polar ID, is a groundbreaking polarizing camera that leverages the unique characteristics of metasurfaces to enable secure and affordable face unlock for all smartphones. The Position As the Office Manager & Executive Assistant to the CEO, you will be a central anchor in the day-to-day operations of the company. This position will perform various administrative and office support activities for the senior management team. The successful candidate will need a wide range of experience, must be able to multitask in a fast-paced environment and have a passion for people. This is an opportunity to join a rapidly growing company and to play an active and meaningful role in its growth. What you'll do Oversee day-to-day operations in the office; serving as the primary contact for the office. You will greet visitors, answer incoming calls, and manage the general company inbox for email correspondence. Manage office supplies and coordinate logistics for in-house meetings. Assist with mailing and shipments companywide (requires knowledge of FedEx and UPS portals). Maintain, file, and track various general and legal documents (NDAs, vendor agreements, evaluation agreements, etc). Maintain executive calendar and provide travel management for the CEO and Senior Leadership team as requested. Schedule meetings, both in-person and via Zoom, and assist with meeting preparation as requested. Assist Human Resources with coordination for employee recruitment, interview scheduling, onboarding coordination and orientation needs as requested by hiring manager(s) and IT. Work closely with Finance on expense reports and vendor relationships. Be the main point of contact with building management regarding facilities maintenance. Maintain communication with vendors, customers and building management, to ensure company needs are prioritized and recognized. Execute and spearhead company events and outings including coordination with HR and Marketing when appropriate. Brainstorm, lead, and execute company events and outings. Assist with other administrative duties as needed. What you'll need 5 years of prior administrative experience required. Proficiency in computer and software skills (Microsoft Office 365 Suite, DocuSign, Smartsheet). Exceptional verbal and written communication skills. Strong organizational skills, ability to multi-task and problem-solve. Positive, supportive attitude with a willingness to adapt and encourage others. Support the team and be a helpful resource to all. Flexible and able to think quickly in a fast-paced environment. Trustworthy and reliable - sensitivity to confidential matters will be required. Desire and willingness to learn and grow in knowledge and position. Must be eligible to work in the US without sponsorship or restriction. What we offer Competitive salary, 401k with company contribution, pre-IPO stock options. Based in downtown Boston near TD Garden, Metalenz is conveniently located across the street from North Station. Competitive benefits package including company paid health, dental, vision, life, LTD/ADD. Company contribution to Health Savings Account (HSA) Employee Assistance Program Collaborative office space, flexible work schedule with hybrid and/or work-from-home arrangements for qualified positions. Complimentary snacks and drinks, and occasionally lunch on-site. Free gym and bike parking on-site. Fun, energizing, highly collaborative environment in which each team member has the opportunity to make an impact. Metalenz is an equal-opportunity employer. The Company is committed to providing an open and inclusive environment for all its employees. The Company prohibits any discrimination based on gender, gender identity, pregnancy, race, color, religion, sexual orientation, national origin, ancestry, age, disability, veteran status, criminal record, genetic information, or any other category protected by law.
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Office Administrator
2 weeks ago
South Boston, United States Metalenz, Inc. Full timeAbout Us Metalenz, a Boston based venture backed startup built on foundational research from Harvard University, develops next-generation imaging and sensing solutions for high-volume consumer electronics markets using patented low-cost metasurface technology, advanced image processing, and novel machine learning algorithms. The Company's latest product,...
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Office Administrator
2 weeks ago
South Boston, United States International Institute of New England Full timeThe mission of the International Institute of New England (IINE) is to create opportunities for refugees and immigrants to succeed through resettlement, education, career advancement and pathways to citizenship. One of the oldest and largest human services organizations for New Americans in the region, IINE serves more than 4,000 people each year in Boston...
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Office Administrator
4 weeks ago
Boston, Massachusetts, United States Feufo Inc Full timeJob OverviewFeufo Inc is seeking a highly skilled and organized Office Manager/Admin to join our team in Boston, MA. This is a full-time position that requires strong administrative skills, attention to detail, and excellent communication skills.Key ResponsibilitiesManage the firm's payroll processing, including onboarding and offboarding employees, running...
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Office Administrator
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Boston, Massachusetts, United States Flik Hospitality Group Full timeJob SummarySummary: We are seeking a highly organized and detail-oriented Office Administrator to join our team at Flik Hospitality Group. As an Office Administrator, you will be responsible for performing a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation, and filing.Key...
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Office Administrator
2 weeks ago
Boston, United States Alantra Full timeALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division employs over 300...
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Office Administrator
2 weeks ago
Boston, United States Alantra Full timeALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division employs over 300...
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Office Administrator
3 weeks ago
Boston, Massachusetts, United States Alantra Full timeAbout AlantraALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia.With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023.Its Investment Banking division...
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Office Administrator
3 weeks ago
South Boston, MA, United States Metalenz, Inc. Full timeAbout Metalenz, Inc.Metalenz, a Boston-based venture-backed startup, develops innovative imaging and sensing solutions for consumer electronics markets using patented metasurface technology, advanced image processing, and machine learning algorithms.The company's latest product, Polar ID, is a groundbreaking polarizing camera that leverages metasurfaces to...
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Office Administrator
4 weeks ago
South Lyon, Michigan, United States Caliber Collision Centers Full timeJob Title: Office AdministratorAbout the Role:Caliber Collision Centers is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our front office team, ensuring the smooth operation of our business. This includes, but is not limited to,...
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Office Administrator
3 weeks ago
Boston, Massachusetts, United States HJ Russell and Company Full timeJob SummaryWe are seeking a highly skilled and organized Office Engineer/Office Manager to join our team at HJ Russell and Company. This role will be responsible for providing administrative support to our project teams, ensuring the smooth operation of our office, and maintaining compliance with company policies and procedures.Key ResponsibilitiesProvide...
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Office Administrator
1 month ago
Boston, United States Ocean Havens Full timeBoston Harbor Shipyard and Marina, an Ocean Havens Property, located in East Boston is seeking to fill the position of Office Administrator.The Office Administrator is responsible for directing and assisting front office operations in the marina’s continuing effort to deliver outstanding guest services and financial profitability.The ideal candidate will...
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Office Administrator
4 weeks ago
Boston, Massachusetts, United States Stantec Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team in Boston. As the first point of contact for our office, you will be responsible for creating a welcoming atmosphere and providing exceptional customer service to our staff and visitors.Key ResponsibilitiesManage the reception area, ensuring it is...
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Office Administrator
4 weeks ago
South Bend, Indiana, United States Creative Financial Staffing Full timeJob Title: Office ManagerAbout the RoleThe Office Manager will lead the administrative team and streamline daily operations in a dynamic healthcare environment. This role requires a skilled professional who can ensure smooth, efficient healthcare services for patients.Key Responsibilities• Lead, mentor, and supervise administrative staff to cultivate a...
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Medical Office Administrator
2 months ago
Boston, United States destinationone Consulting Full timedestinationone Consulting specializes in recruitment across diverse sectors including Healthcare Health Tech Government Municipalities NonProfits Legal Public Accounting Food and more. We are proactively building a data bank for opportunities in these fields. By applying you ensure our recruiters can quickly match you with suitable roles when they...
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Office Administrator
4 weeks ago
Boston, United States 2Life Communities Full time $26 - $30Oversee the day-to-day functioning of 2Life’s headquarters, ensuring that administrative processes run smoothly, and functions as an overall utility player who is able to step in and support a broad range of organizational needs.ESSENTIAL JOB FUNCTIONS*Office administration:Coordinate mail distribution.Monitor spending for office supplies and other...
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Executive Office Administrator
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Boston, Massachusetts, United States Mass General Brigham Full timeAbout UsMass General Brigham is a not-for-profit organization committed to supporting patient care, research, teaching, and service to the community. Our system is a national leader in biomedical research and provides a complete continuum of care, including community and specialty hospitals, a managed care organization, a physician network, community health...
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Office Administrator
2 weeks ago
South Plainfield, United States Mauser Packaging Solutions Full timeInclude: Develop, compile, formats and enters data into the Preventative Maintenance (PM) computer program. Serves as a Buyer in the research of sources, pricing and purchasing of parts, supplies and services. Maintains maintenance parts & supplies i Office Administrator, Administrator, Manufacturing, Business Services, Skills
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Office Administrator
2 weeks ago
South Plainfield, United States Mauser Packaging Solutions Full timeInclude: Develop, compile, formats and enters data into the Preventative Maintenance (PM) computer program. Serves as a Buyer in the research of sources, pricing and purchasing of parts, supplies and services. Maintains maintenance parts & supplies i Office Administrator, Administrator, Manufacturing, Business Services, Skills
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Chief Administration Officer
4 weeks ago
Boston, Massachusetts, United States Samaritans Hope Full timeJob SummaryWe are seeking a highly skilled and experienced Chief Administration Officer to join our team at Samaritans Hope. The successful candidate will be responsible for overseeing the organization's operations, financial management, and human resources function.This is a strategic and collaborative leadership role that requires a strong understanding of...
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Office Administrator
4 weeks ago
Boston, Massachusetts, United States MSCCN Full timeJob Title: Office ManagerJob Summary:We are seeking an experienced Office Manager to join our team at MSCCN. The successful candidate will be responsible for managing office procedures, handling financial transactions, and maintaining customer relationships.Key Responsibilities:* Oversee office procedures to ensure smooth operations* Handle financial...
