Facilities and Office Manager
4 days ago
We are seeking a highly skilled and experienced Facilities and Office Manager to join our team at Asian Americans Advancing Justice - Los Angeles. The successful candidate will be responsible for managing the upkeep of our building and equipment, ensuring compliance with OSHA health and safety standards, and providing optimal work conditions for our staff and tenants.
Key Responsibilities- Facilities Management
- Manage the upkeep of the building and equipment to meet OSHA health and safety standards and provide optimal work conditions for the staff and tenants.
- Work in collaboration with HR to address safety and health concerns.
- Regularly inspect grounds and facilities to ensure compliance with standards and satisfactory completion of vendor services.
- Determine the need for repairs, cleaning, renovations, and purchases, and manage these activities.
- Plan and coordinate installations (e.g., telecommunications) and refurbishments.
- Manage building activities like space allocation, security, recycling, and waste disposal.
- Respond to staff-initiated trouble tickets and inquiries.
- Perform research, analysis, and forecasting of building needs and costs.
- Develop and maintain a current inventory of agency's property.
- Assist and trouble-shoot issues with three rented offices outside of Los Angeles.
- Office Management
- Develop, revise, implement, and/or document office operations and procedures (e.g., equipment use, supplies, emergency procedures).
- Ensure that general office items and services are invoiced and paid on time (e.g., phones, postage) and develop a system for timely automated payment for recurring orders.
- Manage office equipment leases, repairs, and coordinate with IT department.
- Manage contracts and price negotiations with vendors and service providers.
- Maintain and control an inventory of consumable supplies needed to operate the agency.
- Provide general support to visitors who come into the office.
- Coordinate with Human Resources and IT for the onboarding process for new hires, including phones, keys, parking, and computers.
- Responsible for specific staff-wide activities such as meetings and celebrations.
- Efficiently manage and update financial and non-financial records related to the building and office such as leases, service, and insurance contracts.
- Minimum of 5 years of facilities and office management experience.
- Well-versed in technical/engineering operations and facilities management best practices.
- Prior experience handling office responsibilities, experience in customer service, or related field.
- Excellent organizational and leadership skills.
- Experience supervising staff.
- Good analytical and critical thinking.
- Knowledge of accounting and finance principles.
- Proficient computer skills, including Microsoft Office Suite.
- Excellent written and verbal communication skills; proficient in English-language business writing.
- Proven ability to work independently with the skills to handle multiple projects on various timelines.
- Commitment to social justice with a working knowledge of the AANHPI communities strongly preferred.
- Flexibility to work some nights and weekends.
- This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
- California driver's license, insurance, and access to a car required.
-
Office Facilities Manager
2 weeks ago
Los Angeles, California, United States Reorg Full timeCompany OverviewReorg is a premier global provider of credit intelligence, data, and analytics. Since its inception, Reorg has empowered professionals across various sectors, including hedge funds, investment banking, management consulting, and legal firms, to make informed and timely decisions in the dynamic credit landscape.Core ValuesAt Reorg, we are...
-
Facilities Engineering Specialist
2 weeks ago
Los Angeles, California, United States Facilities Management Services Full timePosition Overview:We are in search of a talented Mechanical Engineer to join our dynamic team within the Facilities Management Services sector. This role is ideal for individuals with a robust foundation in mechanical design and operational expertise, particularly in the context of facilities management. Key Responsibilities:As a Mechanical Engineer, your...
-
Mechanical Engineer for Facilities Operations
2 weeks ago
Los Angeles, California, United States Facilities Management Services Full timePosition Overview:We are in search of a talented Mechanical Engineer to join our dynamic team within the Facilities Management Services. This role is ideal for individuals with a robust foundation in mechanical design and operational expertise, particularly in the context of facilities management.Key Responsibilities:As a Mechanical Engineer, your primary...
-
Los Angeles, California, United States Facilities Management Services Full timeJoin Our Team as a Mechanical EngineerAre you an experienced Mechanical Engineer eager to contribute to a dynamic team within the Facilities Management Services? We are in search of a professional with a solid foundation in mechanical design and operational excellence, coupled with expertise in facilities oversight.Key Responsibilities:Conduct engineering...
-
Facilities Mechanical Engineer
6 days ago
Los Angeles, California, United States Facilities Management Services Full timeJob Summary: We are seeking a skilled Mechanical Engineer to join our team at Facilities Management Services in the Facilities Planning and Management department.About the Role: As a Mechanical Engineer, you will be responsible for performing engineering assessments, managing consultant services, overseeing feasibility studies, and monitoring mechanical...
-
Facilities Operations Manager
2 weeks ago
Los Angeles, California, United States Skydance Media LLC Full timeSkydance Media LLC is seeking a Facilities Operations Manager to enhance the daily functions of our expanding animation studio. This role will report directly to the Vice President of Operations and will be instrumental in overseeing all animation office environments across the United States.This position involves managing a campus transition, supervising...
-
Facilities Manager
2 days ago
Los Angeles, California, United States Crystal Stairs Full timeJob SummaryCrystal Stairs, Inc. is seeking a highly skilled and experienced Facilities Manager to oversee the management of our Head Start facilities. This is a critical role that requires a strong understanding of federal, state, and local regulations, as well as excellent organizational and communication skills.Key ResponsibilitiesEnsure that all Head...
-
Facility Safety and Security Officer
7 days ago
Los Angeles, California, United States Vets Hired Full timeAbout the JobJob Summary: We are seeking a highly skilled Security and Protection Specialist to join our team at Vets Hired. As a key member of our organization, you will be responsible for ensuring the safety and security of our facilities and personnel.Key Responsibilities:Access Control and Monitoring: Monitor access control systems and respond to alarms...
-
Office Services Manager
2 weeks ago
Los Angeles, California, United States Fifth Season Full timeJob OverviewPosition: Office Services ManagerSalary Range: $75K-$85K + Performance IncentivesDepartment: People & CultureWork Location: Los Angeles, CAPosition Summary:At FIFTH SEASON, we are dedicated to transforming the entertainment landscape through innovative storytelling. Our team comprises passionate individuals committed to producing engaging content...
-
Operations Manager
1 week ago
Los Angeles, California, United States Western Office Full timeAbout the RoleWe are seeking a highly skilled and experienced Project Manager to join our team at Western Office. As a Project Manager, you will be responsible for managing multiple projects simultaneously, ensuring timely completion, and maintaining high-quality standards.Key ResponsibilitiesProject Planning and Management: Develop and implement project...
-
Office Services Manager
7 days ago
Los Angeles, California, United States Fisher & Phillips Full timeAbout the RoleFisher Phillips is seeking an experienced Office Services Supervisor to join our team in California. As a key member of our facilities operations team, you will be responsible for overseeing the day-to-day operations of our office services department, including the copy center, mail room, facilities, and hospitality services.Key...
-
Facilities Maintenance Manager
4 days ago
Los Angeles, California, United States Job Search Full timeJob SummaryWe are seeking a skilled and experienced Facilities Maintenance Manager to oversee the maintenance and upkeep of our properties. The ideal candidate will have a strong background in facilities management, excellent communication skills, and the ability to work independently.Key ResponsibilitiesOversee the maintenance and repair of facilities,...
-
Facility Operations Manager
2 weeks ago
Los Angeles, California, United States ALSTOM Gruppe Full timeFacility Operations Manager Role at Alstom GruppeAlstom Gruppe stands at the forefront of sustainable transportation, committed to delivering innovative mobility solutions that shape a greener future. Our extensive portfolio includes high-speed trains, metros, monorails, trams, and advanced digital mobility systems, all aimed at fostering a smarter world of...
-
Facilities Management Director
4 days ago
Los Angeles, California, United States Hays Recruitment Full timeAbout the RoleHays Recruitment is collaborating with a leading company in the art and fashion storage industry to find an experienced Facilities Management Director to oversee premium storage portfolios in Los Angeles, Orange County, and San Francisco.Key ResponsibilitiesMaintenance and Management: Supervise mechanical equipment, fire suppression systems,...
-
Facilities Operations Manager
4 days ago
Los Angeles, California, United States The Accelerated Schools Full timeAbout the RoleThe Accelerated Schools is seeking a highly skilled and experienced Facilities Assistant Manager to join our team. As a key member of our facilities department, you will be responsible for overseeing the maintenance and janitorial needs of our facilities, ensuring a safe and healthy environment for our students and staff.Key...
-
Facilities Operations Manager
1 week ago
Los Angeles, California, United States Pacific Asian Consortium Full timeAbout the RolePacific Asian Consortium is seeking a highly skilled Facilities Operations Manager to oversee and coordinate school site operational activities and action plans related to facility compliance.Key ResponsibilitiesPlan, assign, supervise, and inspect the work of maintenance/custodial personnel/contractors engaged in construction, repair, and...
-
Facilities Manager
1 hour ago
Los Angeles, California, United States First Financial Credit Union Full timeJob SummaryWe are seeking a highly skilled and experienced Facilities Manager to join our team at First Financial Credit Union. As a key member of our facilities team, you will be responsible for managing and maintaining all aspects of our facilities to ensure they are safe, efficient, and well-maintained.Key ResponsibilitiesFacilities Management: Manage the...
-
Office Duty Manager
3 days ago
Los Angeles, California, United States AGI Cargo, LLC Full timeJob SummaryWe are seeking a highly skilled and experienced Cargo Handling Manager to join our team at AGI Cargo, LLC. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our warehouse and office staff, ensuring the safe and timely transportation of cargo within the state and to and from domestic and...
-
Facilities Operations Manager
1 week ago
Los Angeles, California, United States Lululemon athletica Full timeJob SummaryWe are seeking a highly skilled Facilities Operations Manager to join our Store Support Centre (SSC) team at Lululemon athletica. This role is a key partner with multiple stakeholders, including the Facility Manager & General Managers/Directors of each distribution center.About the TeamOur Global Distribution DC Support functions are part of our...
-
Facilities Operations Manager
2 weeks ago
Los Angeles, California, United States Prenuvo Full timeAbout Us At Prenuvo, we are dedicated to transforming the healthcare landscape from reactive measures to proactive health management. Our innovative whole body scan is efficient (under 1 hour), safe (utilizing MRI technology without ionizing radiation), and non-invasive (no contrast required). Our unique combination of advanced hardware, software, and...
