Office Coordinator and Advisor
1 day ago
The University of Texas at Dallas seeks an Office Coordinator and Advisor to join the Dean's Office in the School of Natural Sciences and Mathematics. This is an exciting opportunity to contribute to the school's mission and vision, working closely with faculty, staff, and students to provide exceptional administrative support and guidance.
Key Responsibilities- Administrative Support: Provide high-level administrative support to the Associate Dean, including coordinating travel arrangements, preparing vouchers for travel reimbursements, and submitting purchase orders and business reimbursements.
- Communication and Liaison: Serve as a liaison between the Dean's Office, faculty, staff, students, and visitors, answering phones, greeting guests, and directing in-person inquiries to appropriate individuals.
- Record Keeping and Data Management: Manage record storage, access, and retention in accordance with university policies, ensuring compliance and accuracy.
- Team Collaboration: Work collaboratively with the Dean's Assistant and other team members to achieve shared goals and objectives.
- Bachelor's degree and five years of office administration or project management experience, including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
- Demonstrated ability to quickly learn and adapt to new systems, software tools, and processes.
- Ability to center 'customer' needs when assisting faculty, staff, students, and visitors while handling all inquiries professionally and courteously.
- Excellent organization, communication, and facilitation skills, with a strong commitment to efficiency and continuous improvement.
The successful candidate will work in a dynamic environment, collaborating with diverse stakeholders and utilizing various technologies to ensure seamless operations. The University of Texas at Dallas offers a range of benefits, including physical and mental wellness resources, 'LilyPad' lactation facilities, and Employee Resource Groups (ERGs).
Salary and CompensationThe estimated annual salary for this position is $70,000 - $90,000, depending on qualifications and experience.
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