Executive Assistant to Senior Vice President
1 day ago
The Blue Cross Blue Shield Association is seeking a highly skilled and experienced Executive Assistant to support the Senior Vice President in their daily operations. This role requires a high level of discretion, tact, and diplomacy to ensure the effectiveness and efficiency of the Executive Vice President's office.
Key Responsibilities:
- Manage the calendar and schedule of the Senior Vice President, coordinating day-to-day activities and identifying conflicts and problems to resolve.
- Screen all incoming telephone calls, requests for information, and general inquiries to resolve caller issues or forward them to the appropriate area for resolution.
- Assist in the preparation of division-wide and department-wide meetings, coordinate staff meetings, and other internal meetings and/or conference calls, ensuring all logistics and materials are complete.
- Develop relationships with internal Association and Plan administrative staff and schedule meetings for the Senior Vice President and department staff as needed.
- Coordinate travel arrangements and resulting expense reports, ensuring all related time frames and policies are followed.
- Facilitate division-wide and department-wide communication with internal staff on behalf of the Senior Vice President, proactively identifying divisional communication needs and suggesting solutions to address such needs.
- Support special projects on behalf of the Senior Vice President.
Requirements:
- Completion of college coursework toward a degree or an undergraduate degree in a related field.
- A minimum of ten (10) years of experience in a professional or similar environment.
- Five (5) years supporting a Sr. Executive Level position.
- Prior experience demonstrating the ability to problem solve and adapt to changing priorities, environment, and technologies.
- Prior experience in relationship building and knowledge of general business practices.
- Exposure to business meeting/conference planning and logistics.
- Proficiency in Word, Excel, PowerPoint, project management, and Internet applications to create professional documents, reports, and presentations.
- Excellent communication skills, including good written, oral, and listening skills.
- Demonstrates tact, efficiency, initiative, and discretion when dealing with confidential information.
- Relationship management skills.
- Time management skills.
- Critical thinking skills.
People Management: No
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