Executive Assistant to Senior Vice President

1 day ago

Washington, Washington, D.C., United States Blue Cross Blue Shield Association Full time

The Blue Cross Blue Shield Association is seeking a highly skilled and experienced Executive Assistant to support the Senior Vice President in their daily operations. This role requires a high level of discretion, tact, and diplomacy to ensure the effectiveness and efficiency of the Executive Vice President's office.

Key Responsibilities:

  • Manage the calendar and schedule of the Senior Vice President, coordinating day-to-day activities and identifying conflicts and problems to resolve.
  • Screen all incoming telephone calls, requests for information, and general inquiries to resolve caller issues or forward them to the appropriate area for resolution.
  • Assist in the preparation of division-wide and department-wide meetings, coordinate staff meetings, and other internal meetings and/or conference calls, ensuring all logistics and materials are complete.
  • Develop relationships with internal Association and Plan administrative staff and schedule meetings for the Senior Vice President and department staff as needed.
  • Coordinate travel arrangements and resulting expense reports, ensuring all related time frames and policies are followed.
  • Facilitate division-wide and department-wide communication with internal staff on behalf of the Senior Vice President, proactively identifying divisional communication needs and suggesting solutions to address such needs.
  • Support special projects on behalf of the Senior Vice President.

Requirements:

  • Completion of college coursework toward a degree or an undergraduate degree in a related field.
  • A minimum of ten (10) years of experience in a professional or similar environment.
  • Five (5) years supporting a Sr. Executive Level position.
  • Prior experience demonstrating the ability to problem solve and adapt to changing priorities, environment, and technologies.
  • Prior experience in relationship building and knowledge of general business practices.
  • Exposure to business meeting/conference planning and logistics.
  • Proficiency in Word, Excel, PowerPoint, project management, and Internet applications to create professional documents, reports, and presentations.
  • Excellent communication skills, including good written, oral, and listening skills.
  • Demonstrates tact, efficiency, initiative, and discretion when dealing with confidential information.
  • Relationship management skills.
  • Time management skills.
  • Critical thinking skills.

People Management: No

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