GME Support Specialist

6 days ago


Ann Arbor, Michigan, United States University of Michigan Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Graduate Medical Education Liaison. This role will be responsible for providing administrative support to our Graduate Medical Education (GME) programs, ensuring the smooth operation of our academic programs.

Key Responsibilities
  • House Officer Support:
    • Process meal funds and expenses in a timely manner
    • Review and reconcile schedules and VA records
    • Verify and maintain medical licenses and certifications
  • Special Purpose Trainees:
    • Manage the credentialling process for incoming SPTs
    • Ensure compliance with onboarding requirements and procedures
    • Coordinate offsite rotations for internal house officers
  • Recruitment:
    • Collaborate with program directors and administrators to schedule interviews
    • Communicate with faculty members and applicants regarding interview logistics
    • Manage interview schedules and day-of operations
  • Residency Orientation:
    • Assist in planning and facilitating surgery-specific orientation sessions
  • Surgical House Officer Wellness Program:
    • Maintain the wellness program, including inventory tracking and ordering
    • Instruct house officers on laundry procedures
  • Policies and Procedures:
    • Stay up-to-date on federal and state licensing requirements
    • Monitor ACGME and CODA accreditation standards
  • File Maintenance and Account Reconciliation:
    • Maintain master files for surgery-supported residency and fellowship programs
    • Reconcile financial accounts on a monthly basis
Requirements
  • Associate's degree or equivalent combination of education and experience
  • 2-3 years of administrative office experience
  • Strong organizational, attention to detail, and accuracy skills
  • Ability to operate independently
Preferred Qualifications
  • Bachelor's degree in a related field (healthcare administration, higher education, business administration)
  • Graduate Medical Education experience
  • Understanding of ACGME and CODA accreditation standards
  • Experience with Thalamus, RezRATE, and Microsoft Teams
  • Knowledge of University policies and procedures
  • Knowledge of Chrome River expense reporting platform

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