Human Resources Specialist
2 weeks ago
POSITION SUMMARY
The Human Resources Specialist plays a pivotal role in attracting and securing qualified candidates for various roles across the organization, including executive positions. This position involves pre-screening and interviewing potential candidates, addressing their inquiries regarding the role and the organization, and assessing their qualifications. The specialist will conduct reference checks or evaluate those performed by team members, making informed recommendations regarding candidate hiring decisions. Additionally, this role is responsible for planning, coordinating, and executing Employee Relations initiatives that promote a culture aligned with our Mission, Vision, and Values.
KEY RESPONSIBILITIES
Note:
The following duties and responsibilities are not exhaustive.
Oversee all Employee Programs, including but not limited to Birthday Celebrations, Anniversaries, Employee of the Month, Manager of the Quarter, Service Awards, and Employee Referral bonuses.
Manage Employment Verifications.Process onboarding for new hires, promotions, terminations, and update employee information in the payroll system.
Generate, manage, and organize reports as needed.
Create name tags as required.
Administer the Trip Reduction Program (TRP).
Process employee discount requests for accommodations.
Maintain office supplies, including HR documentation.
Monitor employee bulletin boards and company literature.
Foster a positive work environment by communicating effectively and building rapport with guests, vendors, colleagues, and management.
Address employee inquiries in a professional and friendly manner.Conduct pre-employment checks for new hires.
Develop and maintain relationships with hiring managers to support recruitment needs across all organizational levels.
Craft engaging job postings and utilize various sourcing methods (e.g., LinkedIn, Indeed, Handshake) to attract top talent in a competitive landscape.
Present qualified candidates to hiring managers and manage the complete recruitment process.Collaborate with management to define personnel requirements, job specifications, responsibilities, qualifications, and necessary skills.
Build and sustain a network of contacts to identify and source qualified candidates.
Initiate outreach to potentially qualified candidates for specific job openings.
Review applications and conduct interviews to gather work history, education, training, job skills, and salary expectations, while providing information about the organization and the role.
Screen and refer candidates for further interviews with other team members.Place job advertisements across various platforms.
Coordinate the internal job posting system and draft job descriptions.
Participate in and attend local job fairs.
Establish and maintain connections with educational institutions, alumni groups, and public organizations to attract applicants.
Provide potential candidates with information about company offerings and job opportunities.
Conduct reference checks or evaluate those performed by team members, making informed hiring recommendations for certain entry-level roles.
Communicate the organization's service standards and guest expectations effectively.
Maintain and update training records using ADP, including departmental orientation records.
Facilitate New Hire Orientation and coordinate guest speakers.
Organize and deliver training sessions for employees.
Maintain records and prepare statistical reports.
Plan and execute employee events in collaboration with the Human Resources team and assist with special projects, events, and activities related to the organization.
Distribute weekly job opportunities internally and externally.Responsible for tracking and communicating 90-Day Reviews, Annual Reviews, and Certifications.
Other responsibilities as assigned by the Assistant Director of Human Resources and Director of Human Resources.
QUALIFICATIONS
The candidate must possess the following knowledge, skills, and abilities and demonstrate the capability to perform the essential functions of the role, with or without reasonable accommodation, utilizing a combination of skills and abilities.
Bilingual in English and Spanish (verbal and written) preferred.Ability to stand/sit for extended periods.
Exceptional verbal and written communication skills.
Ability to provide clear direction, instruction, and guidance.
Proactive and self-motivated, with a strong sense of accountability.
Strong organizational skills, with the ability to prioritize tasks and meet deadlines.
Meticulous attention to detail is essential.
A pleasant demeanor to effectively engage with internal and external guests, contributing to a collaborative team atmosphere.
EFFECTIVE COMMUNICATION:
Communicates clearly and timely, both verbally and in writing.
Exhibits an outgoing and positive attitude.
Ability to identify, address, and resolve conflicts.
Maintain good safety practices and report unsafe conditions to Security.
Promote excellent guest relations while embodying the Sanctuary Commitments.
EDUCATION AND EXPERIENCE
Education
Bachelor's Degree preferred.
Related Work Experience
A minimum of one year in an administrative role.
Experience in human resources within a luxury hotel/resort setting preferred.
Required Knowledge
Bilingual in English and Spanish (verbal and written) preferred.
Proficient in computer applications, including PowerPoint, Word, and Excel.
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