Executive Support Specialist

7 days ago

Saint George, Utah, United States Vasion Full time
Job Summary

Vasion is seeking a highly skilled and organized Executive Support Specialist to join our team. As a key member of our leadership team, you will provide administrative support to our CFO, Chief of Staff/Strategy, and CLO, ensuring seamless day-to-day operations and allowing leaders to focus on strategic initiatives.

Key Responsibilities
  • Confidentiality and Discretion: Handle sensitive information with the utmost care and maintain confidentiality across all communications and documents.
  • Calendar Management: Coordinate and manage complex calendars, schedule meetings, and ensure timely reminders for executives, team meetings, and key stakeholders.
  • Operational Support: Assist executives in focusing on strategic initiatives, including mergers and acquisitions, the Board of Directors, and technology/IP protection, by efficiently managing day-to-day operations and ensuring they have the support needed to succeed.
  • Project Coordination: Assist in organizing and tracking various projects, ensuring deadlines are met, and facilitating communication between different teams and stakeholders.
  • Travel Arrangements: Arrange travel itineraries, accommodations, and logistics for department leaders and team members when necessary.
  • Event Planning: Assist in organizing and coordinating events, conferences, and department gatherings.
  • File Management: Maintain and organize important files, databases, and information systems related to technology initiatives.
  • Administrative Tasks: Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests from leaders.
  • Problem-Solving: Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency.
  • Presentation Support: Support leaders in presentation prep work by employing effective design principles and content curation.
  • Communication: Coordinate productive interactions and communication channels between leaders and their teams to foster support and synergy within the team.
Requirements
  • 3-5 years of proven experience as an executive assistant or similar role, preferably in the tech industry for senior SG&A and Strategy executives.
  • Strong organization and time management skills, including the ability to support multiple executives effectively.
  • Clear and concise communication skills, both verbal and written, with the ability to maintain confidentiality.
  • General office experience with computers, Gmail, and Google sheets and slides.
  • Highly motivated and results-oriented entrepreneurial attitude.
  • Experience booking travel, both domestic and international.
  • Prior experience managing vendors discreetly and professionally.
  • Works collaboratively across all functions and levels of the organization.
  • Exceptional follow-up skills to ensure timely and thorough communication with leaders.
Benefits
  • Flexible work environment.
  • Discretionary vacation bonus.
  • Flexible paid time off.
  • Paid parental leave.
  • Competitive pay.
  • A full suite of traditional benefits.
  • Training/Advancement opportunities.
  • 401k with company-match.
  • Mental health wellness support.
  • Financial wellness education.
  • Company-contributed HSA.
  • Headquarter perks include gym, pickleball, snacks & drinks, arcade, theater room, monthly All Hands lunch, etc.
  • Lehi, Utah office perks include gym access, snacks & drinks, monthly All Hands lunch.
Core Values

Vasion looks for people who will exemplify its core values and are driven to become:

  • Action Owners.
  • Candor Seekers.
  • Relationship Builders.
  • Storytellers.
Marketing Team Manifesto

Profoundly analytical Marketing org obsessed with customer, brand, and revenue. We are innovative storytellers, strategic partners, passionate about excellence, champions of each other, and our work. We believe in conversations that advance us: bring intelligence, assume goodwill, and employ radical candor. And we're real fun.

About Vasion

Vasion is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics.

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