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Administrative Operations Coordinator

2 months ago

Washington, United States Delaware Nation Industries Full time

Position Overview:

Delaware Nation Industries is seeking a dedicated Administrative Operations Coordinator to provide comprehensive support to our Office of Public Outreach. This role is essential in facilitating the operations of the Bureau of Oceans and International Environmental and Scientific Affairs.

Key Responsibilities:

  • Execute special projects that demand a high level of professionalism and an in-depth understanding of organizational protocols.
  • Prepare onboarding materials for new team members, ensuring they receive necessary security briefings and access to essential systems.
  • Facilitate visitor management at our headquarters, coordinating security and escorting procedures.
  • Oversee office documentation and maintain compliance with relevant regulations.
  • Manage office equipment and supplies, ensuring optimal functionality and availability.
  • Draft and process official correspondence, securing necessary approvals.
  • Coordinate travel arrangements, ensuring adherence to all relevant policies and procedures.
  • Act as the liaison with travel offices to secure funding and logistical support.
  • Monitor representational funds and assist in the planning of outreach events.
  • Utilize project management tools to track event participation and manage guest lists.
  • Innovate event management processes, collaborating with internal teams to enhance outreach efforts.
  • Maintain and update office databases and digital platforms.
  • Assist in the preparation of performance evaluations and manage time and attendance records.
  • Serve as the Unit Security Officer, ensuring compliance with security protocols.
  • Coordinate logistics for various events, including venue selection and vendor management.

Qualifications:

  • Proficient in office software applications, including TATEL, Excel, and E2.
  • Exceptional communication and customer service skills.
  • Strong organizational abilities with meticulous attention to detail.
  • Ability to work independently and collaboratively within a team environment.
  • Must possess an active Secret clearance and demonstrate the ability to prioritize tasks effectively.
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

This position offers a unique opportunity to contribute to the mission of Delaware Nation Industries while enhancing your professional skills in a dynamic environment.