Administrative Coordinator and Intake Specialist

1 week ago

Tampa, Florida, United States Lieser Skaff Full time
About Lieser Skaff

Lieser Skaff is a reputable law firm specializing in real estate and business law. We are currently seeking an experienced administrative coordinator and intake specialist to contribute to our growing team.

Job Summary

The ideal candidate will have a strong background in business litigation and commercial real estate matters and will provide crucial support to the attorneys in delivering top-quality legal services to our clients. This role requires attention to detail, organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities
  • Phone Coverage: Answer and manage incoming calls to ensure a positive and professional interaction with callers.
  • Client Intake: Receive and respond to telephone and email inquiries from potential clients and collect essential information, such as contact details, case details, and background information, to assess the nature of the inquiry. Correspond with the firm's attorneys regarding new client inquiries.
  • Calendaring: Schedule and monitor appointments and meetings to optimize the firm's daily workflow.
  • Team Administrative Assistance: Work collaboratively with the team to provide any administrative assistance needed to support our attorneys, paralegals, legal assistants, and clients.
  • Processing Mail: Ensure incoming and outgoing mail are prepared accurately and timely.
  • General Maintenance and Organization of the Office: Handle general office tasks to keep the office running smoothly.
Qualifications
  • A minimum of 1-2 years of experience as a receptionist or in a customer service role. Law firm experience is a plus.
  • Strong communication and interpersonal skills
  • Proficiency in using office equipment and software (e.g., Microsoft Office Suite)
  • Excellent organizational and multitasking abilities
  • Ability to work independently and as part of a team
  • Professional appearance and demeanor
  • Attention to detail and accuracy
  • Ability to maintain composure in a fast-paced environment
  • Discretion and the ability to handle confidential information
Benefits
  • Competitive salary and bonus structure
  • Health and dental insurance
  • Retirement savings plan with employer contribution after one year
  • Paid time off
  • Friendly and collaborative work environment
Equal Opportunity Employer

Lieser Skaff is an equal-opportunity employer that values and celebrates diversity. We are committed to creating an inclusive work environment that does not discriminate against any employee or job applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity and expression, veteran status, or disability status. We adhere to all federal, state, and local laws that protect individuals from discrimination based on these characteristics.

Background Check

As part of our commitment to maintaining a secure and trustworthy work environment, we conduct thorough background checks on all potential candidates.

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