Senior Executive Assistant

2 weeks ago


Philadelphia, Pennsylvania, United States PeopleShare Full time

PeopleShare is currently seeking a Senior Executive Assistant for our esteemed Healthcare Services Client.

Position Overview:

In this capacity, the Senior Executive Assistant will oversee the academic responsibilities of the physicians, which includes the creation and upkeep of curriculum vitae within our client's database system. This role demands a collaborative and research-oriented mindset. Additionally, the position involves managing the financial aspects of the physicians' annual budgets, expenditures, and grant allocations. The ideal candidate will be a highly experienced professional who is technologically adept, innovative, and capable of spearheading initiatives for their executive leader.

Position Details:

  • Schedule: 8:00 AM - 4:30 PM, Monday to Friday, in-office
  • Compensation: $45.50 per hour
  • Employment Type: 6-month to 1-year contract with potential for permanent placement

Key Responsibilities:

  • Manage schedules and calendars for 6-8 physicians, including travel coordination, daily adjustments, and extensive interaction with organizational leaders and their assistants.
  • Prepare expense reports for travel and other miscellaneous costs, maintaining detailed records, liaising with internal accounting teams and external vendors, and performing necessary financial calculations.

Qualifications:

  • A minimum of five (5) years of executive support and overall coordination experience.
  • Advanced skills in word processing, email, spreadsheets, databases, and presentation software (Microsoft Office).
  • High School Diploma or GED.

PeopleShare is a leading staffing agency in the region, offering temporary to permanent positions across various sectors. We provide equal employment opportunities to all employees and applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment.



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