Senior Executive Assistant

2 weeks ago


Philadelphia, Pennsylvania, United States PeopleShare Full time

PeopleShare is currently seeking a highly skilled Executive Associate for a prominent healthcare services organization.

Position Overview:

In this pivotal role, the Executive Associate will oversee the academic affairs of physicians, which includes the development and management of curriculum vitae within the organization’s database. This position requires a collaborative and research-oriented mindset. Additionally, the Executive Associate will manage budgeting and financial responsibilities related to the physicians' annual budgets, expenditures, and grant funding. The ideal candidate will be an experienced professional who is technologically adept, innovative, and capable of driving initiatives for their leadership.

Key Details:

  • Schedule: Standard business hours, Monday through Friday, in-office.
  • Compensation: Competitive hourly rate.
  • Employment Type: Contract position with potential for permanent placement.

Responsibilities:

  • Manage and coordinate schedules for multiple physicians, including travel arrangements and daily adjustments, while interfacing with organizational leaders and their teams.
  • Prepare and submit expense reports for travel and other expenditures, maintaining accurate records and collaborating with internal accounting personnel and external vendors.

Qualifications:

  • A minimum of five (5) years of experience in executive support and coordination.
  • Advanced skills in Microsoft Office Suite, including word processing, email, spreadsheets, databases, and presentation software.
  • High School Diploma or equivalent required.

PeopleShare is committed to providing equal employment opportunities to all individuals without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under applicable laws. This commitment extends to all aspects of employment, including recruitment, hiring, placement, promotion, and training.



  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a qualified Senior Executive Assistant for a prominent nonprofit organization.Position Overview:This pivotal role is designed to provide comprehensive support to the CEO and COO, encompassing a variety of responsibilities such as organization, calendar oversight, travel coordination, project management, presentation...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Senior Executive Assistant for our esteemed Healthcare Services Client.Position Overview:In this capacity, the Senior Executive Assistant will oversee the academic responsibilities of the physicians, which includes the creation and upkeep of curriculum vitae within our client's database system. This role demands a...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Senior Executive Assistant for our esteemed Nonprofit Client.Position Overview:This pivotal role is designed to provide comprehensive support to the CEO and COO, encompassing a variety of responsibilities such as organization, calendar oversight, travel coordination, project management, presentation preparation, and report...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a qualified Senior Executive Assistant for our esteemed Nonprofit Client.Position Overview:This pivotal role is designed to provide comprehensive support to the CEO and COO. Responsibilities encompass a wide range of tasks including organization, calendar oversight, travel coordination, project management, presentation...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a Senior Executive Assistant for our esteemed Healthcare Services Client.Position Overview:In this capacity, the Senior Executive Assistant will oversee the academic responsibilities of the physicians, which includes the creation and upkeep of curriculum vitae within our client's database system. This role demands a...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a qualified Executive Administrative Assistant for a prominent nonprofit organization.Position Overview:This role is pivotal in providing comprehensive support to the CEO and COO. Responsibilities encompass organization, calendar oversight, travel coordination, project management, presentation preparation, report generation,...


  • Philadelphia, Pennsylvania, United States MetaSense Inc Full time

    Job OverviewPosition Summary:The Senior Executive Assistant will provide high-level administrative support to multiple leaders within the organization. This role requires a proactive and resourceful individual who can manage complex schedules, coordinate communications, and facilitate projects effectively.Key Responsibilities:• Deliver comprehensive...


  • Philadelphia, Pennsylvania, United States Equiliem Full time

    Client Overview: Our client is a pioneer in pediatric healthcare, known for its commitment to delivering safe, high-quality, and family-centered medical services. This institution has been at the forefront of numerous groundbreaking advancements in pediatric medicine, significantly enhancing healthcare outcomes for children. Position Overview: Senior...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is actively seeking a qualified Executive Administrative Assistant for a prominent nonprofit organization.Position Overview:This pivotal role focuses on providing comprehensive support to the CEO and COO. Responsibilities encompass organization, calendar oversight, travel coordination, project management, presentation preparation, report...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is actively seeking a qualified Executive Administrative Assistant for a prominent nonprofit organization.Position Overview:This role is essential in providing comprehensive support to the CEO and COO. Responsibilities encompass a wide range of tasks including organization, calendar oversight, travel coordination, project management, presentation...


  • Philadelphia, Pennsylvania, United States PIDC Full time

    ORGANIZATION DESCRIPTION: The Philadelphia Industrial Development Corporation (PIDC) serves as Philadelphia's public-private economic development entity. Our core mission is to stimulate investment, nurture business expansion, and promote developments that generate employment, rejuvenate neighborhoods, and foster growth throughout Philadelphia. More...


  • Philadelphia, Pennsylvania, United States PIDC Full time

    ORGANIZATION OVERVIEW: The Philadelphia Industrial Development Corporation (PIDC) serves as the economic development entity for Philadelphia, operating as a public-private partnership. Our core mission is to stimulate investment, nurture business expansion, and promote initiatives that generate employment, revitalize communities, and enhance growth...


  • Philadelphia, Pennsylvania, United States JobRialto Full time

    Position Overview: The contractor in this position will oversee the academic responsibilities of physicians, which includes the creation and upkeep of curriculum vitae within the organization's database system. This role demands a collaborative and research-oriented mindset. Additionally, the contractor will manage the financial aspects of the physicians'...


  • Philadelphia, Pennsylvania, United States JobRialto Full time

    Position Overview: The contractor will play a pivotal role in supporting the academic and administrative functions of physicians, focusing on the development and upkeep of curriculum vitae within the organization's database system. This position demands a collaborative and research-oriented mindset. Additionally, the contractor will oversee the financial...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a qualified Executive Associate for our esteemed Hospital Services Client.Position Overview:In this pivotal role, the Executive Associate will oversee the academic responsibilities of the physicians, which includes the creation and upkeep of curriculum vitae within the client’s database system. This position demands a...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a qualified candidate for the role of Executive Associate for our esteemed Healthcare Services Client.Position Summary:In this capacity, the Executive Associate will oversee the academic responsibilities of the physicians, which includes the creation and upkeep of curriculum vitae within the client’s database system. This...


  • Philadelphia, Pennsylvania, United States HHM Hotels Full time

    Job OverviewPosition: Senior Executive CoordinatorThe Senior Executive Coordinator will provide comprehensive support to the executive leadership team and facilitate corporate office functions. The ideal candidate will possess strong analytical capabilities, excellent communication skills, and thrive in a vibrant, fast-paced corporate atmosphere that...

  • Executive Assistant

    2 months ago


    Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Proclinical is seeking a dedicated and organized Executive Assistant. This role involves providing high-level administrative support, managing schedules, coordinating office services, and facilitating communication with external parties. The successful candidate will also be responsible for managing complex projects and coordinating important meetings.Please...


  • Philadelphia, Pennsylvania, United States PeopleShare Full time

    PeopleShare is currently seeking a qualified candidate for the position of Executive Associate for our esteemed Hospital Services Client.Position Overview:In this capacity, the Executive Associate will oversee the academic responsibilities of the physicians, which includes the creation and upkeep of curriculum vitae within the client’s database system....


  • Philadelphia, Pennsylvania, United States Compass Group USA Full time

    Job SummaryAs a Senior Sous Chef at Compass Group USA, you will play a crucial role in the successful operation of our culinary department. You will assist in the supervision, preparation, and cooking of various food items, developing daily menu items and their preparation and garnishment. You may be responsible for the supervision of hourly associates and...