Aviation Administrative Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Administrative Receptionist to support our Corporate Aviation team in Boise, Idaho. As an Aviation Administrative Receptionist, you will provide exceptional administrative support through efficient organization and communication skills in a fast-paced environment.
Key Responsibilities- Receive and host travelers, visitors, and contractors with professionalism and courtesy.
- Coordinate arrivals of packages, rental cars, and catering with attention to detail.
- Ensure security protocol is upheld for site access and safety standards are followed.
- Distribute incoming communications, prioritize tasks, and respond to inquiries through appropriate channels.
- Assist with organizing team meetings and site events, coordinate catering as needed.
- Support new employee onboarding activities, including ordering equipment for new hires.
- Serve as a support liaison to Executive Admins among various departments and sites.
- Schedule maintenance and repairs for site building, area offices, and equipment.
- Monitor office supplies and printer items, order as needed.
- Manage hangar and aircraft stock inventory, organize stock areas, order as needed.
- Efficiently process expense reports, maintaining a budget-conscious approach.
- Utilize PFM-Professional Flight Management software to streamline operations.
- Maintain passenger PFM profiles and complete timely updates of traveler preferences.
- Post all flight expenses to PFM records with accuracy.
- Compile PFM data for business reviews, preparing presentations and reporting documents using Microsoft Office.
- Professional and polite customer service skills.
- Excellent time management and results-driven approach.
- Ability to interact with team members at all levels of the organization.
- Reliable attention to detail, organized, resourceful, efficient, flexible, and confidential.
- Proactive decision-making capability.
- Outstanding written and verbal communication skills.
- Understanding of Microsoft Office 365 applications.
- An Associate's degree preferred or equivalent job experience.
$14-15/hr.
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