Administrative Support Specialist

3 weeks ago


Long Beach, California, United States Vaco Full time
Job Description

We are seeking a detail-oriented and proactive Administrative Support Coordinator to provide essential support to our marketing team. This role involves managing sales data, market trends, forecasts, account analyses, and new product information.

  • Key Responsibilities:
  • Deliver administrative support to management and team, including compiling and analyzing sales data, market trends, and forecasts.
  • Manage expense reporting, IT requests, and office supply inventory.
  • Assist in creating presentations and managing social media content calendars.
  • Coordinate customer visits, group meetings, and events, including meals, entertainment, and marketing materials.
  • Support meetings and trade shows by identifying and coordinating requirements, developing schedules, and establishing contacts.
  • Make travel arrangements and schedule meetings as directed by management.
  • Coordinate logistics for meetings, events, conventions, and workshops.
  • Track and manage marketing samples, prototypes, and products.
  • Serve as the initial point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications.
Essential Functions
  • Report directly to the Group Marketing Manager or other senior management as applicable.
  • Follow management direction to complete tasks efficiently and support project goals.
  • Prioritize work based on management input to align with marketing and sales objectives.
  • Collaborate with cross-functional team members and support team-wide projects.
  • Adhere to the annual budget for the cost center (OPEX).
  • Perform physical tasks that may involve lifting objects over 25 pounds.
  • Ensure compliance with legal and commercial activity regulations.
Benefits

We offer competitive compensation, ranging from $21-25 per hour, depending on your experience and qualifications.



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