Administrative Assistant 4

4 weeks ago


Chicago, Illinois, United States Northwestern University Full time
Job Summary:

The Department of Medical Education at Northwestern University is seeking a highly skilled Administrative Assistant to support the development and implementation of clinical skills education, assessment, and innovation. The successful candidate will work closely with the Department's leadership team to coordinate administrative processes, manage databases, and provide exceptional support to faculty and staff.

Key Responsibilities:
  • Coordinate the development and maintenance of databases, spreadsheets, and reports to support the Department's administrative functions.
  • Manage the Department's website and blog content, ensuring ease of use and accessibility for the target audience.
  • Administer budgets for awards and departments, including approving purchases, reimbursements, and orders.
  • Process accounting transfers, appropriations, and funding changes, deposits, and payroll.
  • Coordinate the administration of HR actions, including hiring and termination processes.
  • Support staff and academic searches, and recommend changes to HR policy and procedures.
  • Manage complex scheduling arrangements, including meetings, conferences, and international travel.
  • Coordinate large-scale events, ensuring all logistics are completed, including advertising, registration, speakers, and catering.
Requirements:
  • A high school diploma or equivalent is required.
  • 5 years of administrative support or relevant experience is required.
  • Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Benefits:

Northwestern University offers a comprehensive benefits package, including health care plans, retirement benefits, tuition discounts, and more. Visit our website to learn more.

Work-Life and Wellness:

Northwestern University supports flexible work arrangements and offers programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit our website to learn more.

Professional Growth and Development:

Northwestern University supports employee career development and offers a variety of tools and resources to help you continue your formal education. Visit our website to learn more.



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