Executive Assistant to a Managing Partner

6 days ago

Redondo Beach, California, United States Trojan Storage Full time
Job Description

We are seeking a highly skilled and experienced Executive Assistant to support our Managing Partner in a fast-paced and dynamic work environment.

About the Position

The Executive Assistant will be responsible for providing administrative support to the Managing Partner, including managing their schedule, coordinating meetings and travel, and handling confidential and sensitive information.

Responsibilities
  • Manage the Managing Partner's daily schedule, including arranging and prioritizing appointments, meetings, and conference calls.
  • Handle all travel arrangements, including booking flights, hotels, and transportation, and managing expenses.
  • Track expenses, prepare expense reports, and process for reimbursement.
  • Coordinate meetings and events, including preparing agendas, materials, presentations, and taking minutes as needed.
  • Independently researches, prioritizes, and follows up on multiple incoming issues and concerns addressed to the Managing Partner.
  • Proofread and format documents, including Microsoft Word and PowerPoint decks for internal and external presentations.
  • Handle all communication-related tasks, including answering and screening phone calls, monitoring and responding to emails, and drafting correspondence.
  • Responsible for maintaining effective electronic filing systems and processes for simplified document management.
  • Manage Asana (cloud-based project management software) to increase executives' efficiency, productivity, and accuracy.
  • Always manage confidential information with the highest level of discretion and practice good judgment and professionalism.
Requirements
  • Minimum 5 years of experience as an executive assistant for a C-Suite individual in a high-performance work environment.
  • Prefer candidates from financial services, commercial real estate, or architecture companies.
  • Bachelor's degree highly preferred.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe is essential.
  • Fast typing speed and the ability to reformat documents in these programs will be crucial.
  • Strong communication skills required.
  • Proactive and anticipates needs, learning executive's needs and the organization's priorities.
Benefits
  • Total Compensation Range of $65,000 to $85,000
  • Annual Bonus
  • Medical / Dental / Vision / Life Insurance
  • 401k Retirement Plan
  • 12 Days of Paid Vacation and 6 Days of Sick Time
  • 20 Remote Workdays per Year
  • Employee Assistance Program
  • Education Assistance Program
  • Employee Discount Store
  • Discounted Storage
  • Equity Opportunities

Trojan Storage is an equal opportunity employer. We do not discriminate on the basis of race, color, religion or religious creed, national origin or place of origin, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), physical or mental disability, age, protected military or veteran status, sexual orientation, gender identity, gender expression, transgender status, genetic information, legally protected medical condition, marital or domestic partner status, status as a victim of domestic violence (including sexual assault or stalking), or any other basis protected by applicable law.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. We are committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us

  • Care Partner

    2 days ago

    Redondo Beach, California, United States Kensington Senior Living Full time

    Join Our Team as a Care Partner at Kensington Redondo BeachWe are seeking a compassionate and dedicated Care Partner to join our team at Kensington Redondo Beach. As a Care Partner, you will play a vital role in providing exceptional care and support to our residents, ensuring their physical, emotional, and social needs are met.About the RoleThe Care...

  • Executive Housekeeping Manager

    3 days ago

    Redondo Beach, California, United States Pacifica Hotels Full time

    **Executive Housekeeper Opportunity****Job Summary**Pacifica Hotels is seeking an experienced and professional Executive Housekeeper to oversee the housekeeping department and ensure that guest rooms meet our high standards. The ideal candidate will be a team player with excellent leadership skills and a passion for delivering exceptional guest...

  • Senior CPA Manager/Partner

    4 weeks ago

    Laguna Beach, California, United States To & Scott Llc Full time

    Job OverviewPosition SummaryWe are experiencing significant growth and are in search of a seasoned CPA/Partner to enhance our firm. Established for over two decades, we are a prominent firm in the community, specializing in high-net-worth individuals, businesses, trusts, and estate tax returns. We prioritize work-life balance, offering flexible work...

  • Assistant Manager

    3 weeks ago

    Redondo Beach, California, United States Nekter Juice Bar Full time

    Job SummaryWe are seeking a highly skilled and experienced Assistant Manager to join our team at Nekter Juice Bar. As a key member of our management team, you will be responsible for maintaining shift operations excellence and ensuring that our customers receive an exceptional experience.Key ResponsibilitiesShift Operations Excellence: Responsible for...

  • Strategic HR Business Partner

    3 weeks ago

    Redondo Beach, California, United States Vaco Full time

    Job SummaryVaco is seeking a highly experienced and skilled HR Business Partner to join our team. As a key member of our HR department, you will be responsible for providing strategic leadership and managing day-to-day HR operations.Key ResponsibilitiesDevelop and Implement HR Strategies: Collaborate with senior leadership to develop and implement HR...

  • Senior Tax Manager

    1 month ago

    Laguna Beach, California, United States To & Scott Llc Full time

    Position OverviewJoin our dynamic team at To & Scott LLC as we seek an experienced CPA/Partner to enhance our firm’s capabilities. With over two decades of excellence in the accounting sector, we pride ourselves on our reputation within the community.About UsLocated in a vibrant area, our firm specializes in providing comprehensive tax services to...

  • Dog Training Assistant

    3 weeks ago

    Redondo Beach, California, United States Petco Full time

    About the RoleWe are seeking a highly motivated and passionate individual to join our team as a Dog Training Assistant. As a key member of our Petco team, you will play a vital role in providing exceptional dog training instruction and customer service to our pet parents.Key ResponsibilitiesProvide dog training instruction and customer service to pet...

  • Executive Sous Chef

    2 weeks ago

    Redondo Beach, California, United States Sonesta International Hotels Full time

    Job SummaryThe Executive Sous Chef is a key member of our culinary team, responsible for overseeing the preparation and presentation of food for our guests. This role requires a high level of expertise in kitchen management, staff supervision, and menu planning.Key ResponsibilitiesSupervise a team of cooks to ensure consistent quality and presentation of...

  • Care Partner

    3 days ago

    Redondo Beach, California, United States Kensington Senior Living Full time

    Why Choose Kensington Redondo Beach?We're committed to providing exceptional care and support to our residents and their families. Our team is dedicated to creating a warm and welcoming community that feels like home.Our Core ValuesWe're driven by our core values of Love for Seniors, Respect for Each Other, Passion for Excellence, and a Spirit to Serve. We...

  • Executive Sous Chef

    3 weeks ago

    Redondo Beach, California, United States Shade Hotel Redondo Beach Full time

    About the RoleWe are seeking an experienced and talented Executive Sous Chef to join our culinary team at Shade Hotel Redondo Beach. As a key member of our kitchen leadership, you will be responsible for overseeing the culinary team and ensuring the successful execution of breakfast, lunch, and dinner services at our Sea Level restaurant, as well as private...

  • Major Account Executive, Business Development

    3 weeks ago

    Redondo Beach, California, United States T-Mobile Full time

    About the RoleWe are seeking a highly motivated and results-driven Major Account Executive, Business Development to join our team at T-Mobile. As a key member of our sales team, you will be responsible for identifying and pursuing new business opportunities in the SMB market.Key ResponsibilitiesDevelop and execute sales strategies to acquire new business...

  • Executive Chef

    3 weeks ago

    Redondo Beach, California, United States Aramark Full time

    About the RoleThe Executive Chef is a key member of our culinary team, responsible for overseeing all culinary operations at our locations. As a leader in the kitchen, you will be responsible for training and leading kitchen personnel, supervising and coordinating all related culinary activities, and ensuring the highest quality of food and service.Key...

  • Physical Therapist

    2 weeks ago

    Redondo Beach, California, United States Affinity Executive Search Full time

    Physical Therapist Job DescriptionWe are seeking a highly skilled Physical Therapist to join our team at Affinity Executive Search. As a Physical Therapist, you will play a vital role in helping patients regain their range of motion, manage their pain, and improve their quality of life.Responsibilities:Conduct thorough functional assessments of residents to...

  • Senior Human Resources Business Partner

    5 days ago

    Redondo Beach, California, United States Northrop Grumman Full time

    Job SummaryWe are seeking a highly skilled Senior Principal Human Resources Business Partner to join our team at Northrop Grumman's Aeronautics Systems sector. As a key member of our HR community, you will provide strategic guidance and support to our F-35 program in Redondo Beach, California.Key ResponsibilitiesEstablish and maintain trusted relationships...

  • Caregiver Partner

    2 weeks ago

    Redondo Beach, California, United States Kensington Senior Living Full time

    Senior Care SpecialistAt Kensington Senior Living, we're committed to providing exceptional care and support to our residents. As a Senior Care Specialist, you'll play a vital role in ensuring the well-being and dignity of our residents.Key Responsibilities:Provide direct care to residents in the Memory Care neighborhood, including activities of daily...

  • Caregiver Partner

    1 week ago

    Redondo Beach, California, United States Kensington Senior Living Full time

    Senior Care Associate Job SummaryWe are seeking a compassionate and dedicated Senior Care Associate to join our team at Kensington Redondo Beach. As a Senior Care Associate, you will play a vital role in providing exceptional care and support to our residents in the Memory Care neighborhood.Key Responsibilities:Assist residents with activities of daily...

  • Executive Sous Chef

    4 days ago

    Redondo Beach, California, United States Sonesta International Hotels Full time

    Job SummaryThe Executive Sous Chef is a key member of our culinary team, responsible for overseeing the preparation and presentation of food for our guests. This role requires a high level of culinary expertise, leadership skills, and attention to detail.Key ResponsibilitiesFood Preparation and Presentation: Supervise the preparation and presentation of food...

  • Executive Chef Assistant

    3 days ago

    Redondo Beach, California, United States The Kensington Redondo Beach Full time

    Job SummaryThe Sous Chef is a key member of our culinary team, responsible for ensuring the highest quality food is prepared and served to our residents and guests. This role requires a strong passion for food, excellent leadership skills, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesPrepares and conducts daily...

  • Dealer Account Manager

    3 weeks ago

    Redondo Beach, California, United States Westlake Services Full time

    About the RoleWe are seeking a highly motivated and experienced Dealer Account Manager to join our team at Westlake Financial Services. As a key member of our sales team, you will be responsible for developing and maintaining strong relationships with our dealer partners, identifying new sales opportunities, and driving business growth.Key...

  • Assistant Store Manager

    3 weeks ago

    Redondo Beach, California, United States The Salvation Army Full time

    About the RoleWe are seeking a highly motivated and experienced Assistant Store Manager to join our team at The Salvation Army. As a key member of our sales team, you will be responsible for overseeing the day-to-day operations of our store, ensuring excellent customer service, and driving sales growth.Key ResponsibilitiesStore Operations: Assume...