Administrative Support Specialist

2 weeks ago

Dayton, United States SierTeK Ltd. Full time
Job Overview

SierTeK Ltd. is a distinguished provider of expertise in Program Management, Information Technology, and Administrative Support. Established in 2007 as a minority and service-disabled veteran-owned enterprise, we serve as both prime and subcontractor for numerous Federal Department of Defense contracts. Our commitment to continuous improvement ensures that our services remain at the cutting edge of the industry, delivered with the utmost integrity.

Position Summary

The Air & Space Biosciences Division (711 HPW/RHB) is in search of a dedicated and skilled Business Management Assistant to facilitate daily operations within its portfolio. This position will leverage business, financial, program, and operational management principles to effectively navigate the various stages of the research acquisition lifecycle. The ideal candidate will exhibit exceptional organizational and communication skills, enabling them to thrive in a high-pressure environment.

Key Responsibilities

  • Assist in the development and implementation of administrative and monitoring support tools necessary for the effective management of the medical research portfolio.
  • Perform business administrative duties, including managing correspondence, preparing documentation, organizing files, and processing paperwork.
  • Support business managers in the allocation, forecasting, and execution of financial requirements for the Air & Space Biosciences Division.
  • Engage in the collection, analysis, and evaluation of business data to inform decision-making and collaborate with project/program managers to enhance acquisition effectiveness and compliance.
  • Familiarize oneself with defense acquisition and aerospace medical research policies and regulations, providing recommendations aligned with these guidelines.
  • Coordinate various initiatives by tracking progress, scheduling meetings, and ensuring timely completion of tasks.
  • Interact with leadership and program managers, providing assistance and addressing inquiries to fulfill mission objectives.
  • Manage data by organizing and maintaining databases, spreadsheets, and relevant documents, including data entry and report generation.
  • Utilize financial and programming data systems to retrieve, process, and synthesize information, generating reports to support analysis and documenting requirements for additional system capabilities.
  • Oversee budget-related tasks, monitoring obligations and actual expenditures across diverse funding sources.
  • Provide technical guidance and advisory support on a wide array of business management issues.
  • Support executive levels within the Government and contract/industry representatives, participating in portfolio reviews, conferences, and meetings as needed.
  • Facilitate the expansion of electronic products required for project reporting and management oversight delivered to Major Commands and program/project stakeholders.

Qualifications

  • A bachelor's degree in business or management is preferred or in progress.
  • A minimum of four (4) years of demonstrated experience in financial management across various company accounts.
  • At least one (1) year of experience in record management is required.
  • Strong organizational and managerial skills are essential.
  • Excellent time management skills with the ability to prioritize tasks effectively.
  • Exceptional written and verbal communication skills, with the ability to engage professionally with internal and external stakeholders.
  • Proficiency in Microsoft Office and experience with financial business software is necessary.
  • A signed Non-Disclosure Agreement (NDA) is required due to potential access to confidential information.

Preferred Qualifications

  • Completion of project, business, or financial management courses.
  • Experience in reconciling, invoicing, and maintaining documentation for financial institutions.
  • Proven ability to maintain accurate inventory records.
  • Experience with all tasks outlined in the Performance Work Statement (PWS).

SierTeK is an equal opportunity employer that values diversity. Employment decisions are based on qualifications, merit, and business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity, or sexual orientation.

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