Front Desk Coordinator

6 days ago


Pleasanton, Kansas, United States Calyxo Full time

We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our dynamic team at Calyxo in Pleasanton, CA.

Job Overview

This role is responsible for providing exceptional customer service to visitors, greeting guests, and ensuring the reception area is welcoming and well-maintained.

Key Responsibilities:
  • Greet and welcome visitors, direct them to the appropriate person or conference space
  • Receive packages from Amazon, UPS, Federal Express, catering delivery, etc. and notify recipient of delivery
  • Organize and ship materials to remote employees, coordinate with the shipping department for pick up from FedEx or UPS
  • Calendar coordination for Calyxo team, creating invites on Outlook, booking conference space, checking availability for participants and ordering catering
  • Assist with completion of expense reporting (Concur) for senior managers
  • Maintain reception area with supplies for visitors and candidates, stocking refrigerator, etc.
  • Ensure conference rooms are left clean and excess food moved to kitchen.
  • Manage inventory for kitchen and office supplies.
  • Assist various departments with projects i.e.; event planning, interview scheduling, filing requests, etc.
Requirements:
  • Education: Not Applicable
  • 1-2 years experience
  • Work location: 100% On-site in Pleasanton, CA
  • Travel: None
  • Full time employment
  • MS Office/Outlook/SharePoint
  • Excellent communication skills, verbal and written
  • Collaborative mindset with attention to detail and ability to follow instructions
  • On-site position, Monday-Friday, 8:30 am – 5 pm
  • Compliance with relevant county, state, and federal rules regarding vaccinations
What We Offer:
  • A competitive salary range of $26-$28/hour
  • Stock options – ownership and a stake in growing a mission-driven company
  • An employee benefits package that includes 401(k), healthcare insurance, and paid time off
About Us:

Calyxo is committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth.

Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics


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