Administrative Assistant for Contract Management
4 weeks ago
Contract Management Role
SAA's Contract Management team is seeking a highly organized and detail-oriented Administrative Assistant to support the processing of contracts. The successful candidate will be responsible for reviewing agreements and amendments, filing documents, and entering data into our system. This role is essential to ensuring all contracts conform to legislative requirements and meet company goals.
Key Responsibilities
- Assist in communicating contract processes to project teams through knowledge base articles.
- Advise project teams on template requirements for processing and execution.
- Report the status of current contract processes to management.
- Prepare project information contracts and assist in editing.
- File project-related communications and documents electronically.
- Assist in documenting and tracking contracts in appropriate folders and in our system.
- Establish and maintain an approved contract database.
- Assist in monitoring aspects of contract and insurance compliance.
- Ensure client and firm inquiries regarding contracts are promptly handled.
- Process insurance requests.
Requirements
- Bachelor's degree or equivalent experience.
- Recent construction management work experience required.
- Familiarity with commercial and residential interior architecture and/or design firms preferred.
- Proven attention to detail for contract review.
- Advanced analytical skills.
- Advanced verbal and written communication skills.
- Comfortable operating in a team-oriented, collaborative work environment.
- Must be a self-starter with a proactive, results-oriented focus.
- Proficient with all MS Office application skills.
- Familiarity with software such as Deltek Vision, Newforma, Procore, and Bluebeam is preferred.
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