Development Information Assistant

3 weeks ago

Redwood City, California, United States Filoli Historic House and Garden Full time
Job Title: Development Information Assistant

Filoli Historic House and Garden is seeking a highly organized and detail-oriented Development Information Assistant to join our team. As a key member of our development team, you will play a critical role in supporting our fundraising efforts through meticulous donor database management and strong organizational skills.

Key Responsibilities:
  • Update and maintain the donor database management system, including data entry and clean-up, and tracking donor interactions.
  • Produce accurate donor acknowledgment letters within 2 business days of receipt of a gift.
  • Conduct research and prepare donor profiles for selected donors/prospects, and prepare proposal materials.
  • Provide donation reports as requested, including weekly giving reports and monthly revenue reporting.
  • Work regularly with confidential information and ensure its security.
  • Respond to general Development inquiries and triage requests for donors, Board and Committee Members, staff, and the public in a prompt, friendly, and service-oriented manner.
  • Support Development department events and activities, including gathering and preparing supplies, assisting with event guest registrations, and transacting donations received at fundraising events.
  • Assist with development mailings, including list management, mail merges, and mailing production.
  • Maintain development inventories, such as the donor gift supply, donated beverage inventory, and development collateral to support solicitation activity, tracking usage.
Requirements:
  • High school diploma or equivalent GED.
  • Two to three years of experience working in an administrative role, preferably in a nonprofit setting.
  • Excellent project coordination and execution skills, with a high attention to detail.
  • Effective cross-functional collaborative capacity, with the ability to take direction or work independently as needed.
  • Flexible, energetic, and outcomes-oriented self-starter with a creative approach to solving problems.
  • Strong administrative skills, with the ability to multitask, see many sides to complex issues, and perform at high standards with a collegial team.
  • Ability to work with confidential information and ensure its security.
  • Valid Driver's License.
What We Offer:
  • Competitive hourly rate range of $31.00 to $33.00, depending on candidate experience.
  • Full-time, non-exempt position with flexible scheduling, including weekend/evening service as needed.
  • Eligibility for employee benefits, including medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave, and holiday pay.

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