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Administrative Support Specialist

2 months ago

Pleasanton, United States 4LEAF, Inc Full time

Position Overview: The Administrative Support Specialist plays a vital role in ensuring smooth office operations. This individual will be the first point of contact for clients, managing communications and providing essential administrative assistance. We seek a candidate who excels in delivering outstanding customer service while maintaining a professional demeanor.

Key Responsibilities:

  • Greet clients and visitors with a welcoming attitude.
  • Handle incoming calls and direct them appropriately.
  • Perform light filing and assist with various office tasks.
  • Manage expense reports and credit card receipts.
  • Address office maintenance issues as they arise.
  • Oversee the distribution of mail and faxes.
  • Coordinate mailing activities, including certified and overnight shipments.
  • Support office staff with memos, labels, and spreadsheets.
  • Engage daily with both office and field personnel.
  • Order and maintain office supply inventory.
  • Ensure office equipment is functional and assist others in its use.
  • Undertake additional duties as assigned.

Qualifications:

  • A minimum of 2 years of experience in customer service or administrative support.
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Highly organized, detail-oriented, and capable of multitasking.
  • Self-motivated with a collaborative spirit.
  • Ability to lift up to 20 lbs.

Compensation: The hourly wage for this position is expected to range from $20 to $25, depending on experience.

Job Type: Full-Time, Monday to Friday, 8 AM – 5 PM.

Company Overview: 4LEAF, Inc. is committed to fostering an inclusive workplace and is an equal opportunity employer.